Part-Time Executive Assistant

Position Overview

We are seeking a detail-oriented and proactive Real Estate Assistant to provide administrative, marketing, and client support to our top-producing real estate team. The ideal candidate will be highly organized, tech-savvy, and comfortable managing multiple priorities in a fast-paced environment. This role plays a key part in ensuring smooth day-to-day operations and exceptional client experiences. 20-30 hours a week. Must be local to Chicago and willing to be in-office a few times a month.

Key Responsibilities

Administrative Support

• Help manage and organize agent calendars, appointments, and client communications.
• Prepare contracts, disclosures, and other real estate documents for review and signature.
• Maintain client databases and ensure accurate record keeping.
• Coordinate property showings, open houses, inspections, and closings.
• Run and gather leasing applications.
• Help prepare marketing and signage for Open Houses.

Marketing & Listings

• Create, proofread, and post property listings on MLS, social media, and real estate platforms.
• Design marketing materials and social media posts.
• Assist in photography and videography.
• Create and send mailers.
• Willingness to bring new ideas to the table.

Qualifications

Required:

• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office.
• Ability to multitask and manage time effectively in a dynamic environment.
• Required to be in-office minimum 5 hours a week (must be local to Chicago)

Preferred:

• Prior experience in real estate, office administration, or related field.
• Knowledge of MLS platforms, transaction management software (Dotloop or Docusign) and marketing tools (e.g., Canva, Mailchimp).
• Experience with Instagram/Reels, Tik Tok, and AI

Compensation & Benefits

• Competitive salary based on experience.