Real Estate Administrative Assistant

Job Title: Real Estate Administrative Assistant
Location: On-site at Carolina Colours Sales Center – 503 W Thurman Rd
Schedule: Full-Time | Monday – Friday, 8:30 AM – 5:00 PM
Reports To: Director, Brokerage Operations

Position Summary:

We are seeking a highly organized, detail-oriented, and customer-focused Real Estate Administrative Assistant to support our successful team of REALTORS in both resale and new construction transactions. This full-time, on-site role is based in our sales center and plays a vital role in maintaining daily operations, supporting marketing efforts, and ensuring exceptional client service both the Carolina Colours sales center and the Downtown New Bern office.

Key Responsibilities:

Administrative & Transaction Support:

• Act as the first point of contact for clients and visitors—manage phones, emails, and walk-ins
• Track transaction milestones, timelines, and compliance checklists
• Maintain accurate digital and physical filing systems
• Order office supplies and manage inventory for the sales center

New Construction Coordination:

• Update and distribute inventory sheets, spec home details, and pricing information
• Support builder representatives with documentation, community materials, and client communication
• Manage sales center displays, brochures, and presentation materials

Marketing & Content Creation:

• Draft and edit written content such as blog posts, property descriptions, community spotlights, newsletters, and agent bios
• Create marketing materials for print and digital use (flyers, postcards, brochures, signage, etc.)
• Maintain listing data and updates on MLS, builder platforms, and third-party real estate sites
• Capture and post real-time updates or highlights from open houses, events, or new construction progress
• May require occasional evening or weekend hours for special events

Social Media Management:

• Manage content calendars and post regularly on platforms such as Facebook, Instagram, LinkedIn, and TikTok
• Create engaging content that promotes listings, agent activity, community news, and company branding
• Monitor engagement, respond to comments/messages, and track performance metrics
• Collaborate with the sales team on ideas for video content, client testimonials, and social campaigns

Client & Team Support:

• Support sales agents with open house prep, event coordination, and lead tracking
• Maintain CRM systems and client databases with accurate, timely information
• Work closely with the homeowner's association and amenities

Qualifications:

• 2 years of real estate, marketing, or administrative experience (new construction preferred)
• Familiarity with real estate contracts, MLS, and transaction processes
• Strong writing and editing skills; experience with social media content creation
• Proficient in Microsoft Office Suite, Canva, CRM tools, and marketing platforms
• Detail-oriented with excellent time management and multitasking ability
• Friendly, professional demeanor with a proactive, team-oriented mindset

Bonus Skills (Preferred but Not Required):

• Real Estate License
• Photography or videography skills (smartphone or DSLR)

Job Type: Full-time

Pay: $40,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $40,000 - $42,000