Client Services & Operations Coordinator

Are you someone who loves bringing order to a busy, fast-moving environment? Do you take pride in the details and find joy in helping others succeed? We’re looking for a motivated and dependable Client Services & Operations Coordinator to partner with a top-producing agent in the Minneapolis Lakes area.

This is not your average desk job — every day brings new challenges, clients, and opportunities to make an impact. You’ll be the trusted right hand to an agent who values professionalism, integrity, and teamwork, and you’ll play a key role in ensuring every client experience runs smoothly from first contact to closing day.

Who You Are

You’re the kind of person who:

·      Finds satisfaction in checking things off your list and staying two steps ahead

·      Thrives in a fast-paced, ever-changing environment

·      Values positivity and abundance

·      Loves bringing calm and structure to a busy schedule

·      Communicates clearly and kindly with clients and colleagues

·      Is tech-savvy, creative, and curious — always looking for a better way to do things

·      Balances professionalism with a friendly, approachable demeanor

·      Is excited to support an agent in a growth mindset

What You’ll Do

Transaction Coordination

·      Manage listings and sales from pre-listing through closing

·      Coordinate with clients, agents, lenders, and title companies to keep every deal on track

·      Draft offer summaries and handle document management through Authentisign and MLS

·      Keep transaction files organized, accurate, and accessible

Marketing & Client Care

·      Design and manage marketing materials such as brochures, flyers, and signage (with CBR training on tools – Moxi, Listing Concierge)

·      Help build brand visibility through online and print campaigns, social media, and direct mail

·      Maintain CRM and website data for accurate client communication

·      Support client relationships through thoughtful touches — weekly updates, cards, and events

Office & Administrative Support

·      Manage daily office operations, vendor communication, and supply ordering

·      Keep systems, records, and receipts organized and up-to-date

·      Oversee the agent’s calendar, email, and scheduling needs

·      Assist with special events and team initiatives

Listing & Buyer Support

·      Prepare property details, highlight sheets, and marketing descriptions

·      Schedule photographers, contractors, and stagers

·      Input MLS listings and ensure all documents and media are complete

·      Support buyers with showings, inspections, and closing logistics

What You Bring

·      Experience in real estate or administrative support (preferred, but not required for the right person)

·      Strong organizational and communication skills

·      Proficiency with Microsoft Office, MLS, CRM platforms, and social media

·      The ability to juggle multiple priorities with calm, focus, and good humor

·      A real estate license is not required at the time of hire, but will be sponsored and is expected to be obtained to support occasional property showings.

Compensation & Benefits

·      $47,000-55,000 performance-based bonuses

·      Option to offer insurance benefits in lieu of payment if needed

·      A supportive, growth-oriented work environment where your contributions truly matter

How to Apply

If you love the idea of helping a top real estate professional deliver outstanding results — and want to be part of a positive, collaborative team — we’d love to meet you.

Send your résumé or reach out with questions to:

Maggie Zawasky

📧 maggie.zawasky@cbrealty.com

📞 612.701.6064