What are the responsibilities and job description for the Administrative Assistant with Book keeping Experience position at Coldwell Banker Realty?
Part-Time Administrative Assistant, Rental Office/ Team
Coldwell Banker, 1149 Commonwealth Avenue, Allston MA
Boston's Best Group is a real estate team helping renters find apartments and landlords fill them in Allston/ Brighton. We’re busy, friendly, and organized (most days), and we’re looking for someone to help keep the office running smoothly.
What you’ll do
- Answer phones, emails, and texts from prospective tenants, current tenants, and landlords
- Schedule showings and coordinate agents’ calendars
- Prepare and process rental deals
- Collect and track deposits, fees, and required documents
- Keep listings, our CRM, and spreadsheets up to date
- Greet walk-in clients and keep the office tidy and stocked
- Support the team with other admin tasks as needed
What we’re looking for
- 1 years of office, admin, or customer service experience (real estate or property management a plus, not required)
- Clear, friendly communication by phone and in writing
- Strong organization and attention to detail; you notice when a form is missing a signature
- Comfortable with Google Workspace or Microsoft Office, and quick to learn new software
- Reliable and able to juggle several things at once, especially during busy season
- [Optional: Bilingual (Spanish, Portuguese, Mandarin, etc.) a plus]
- [Optional: Real estate license or interest in getting one]
Schedule
Monday–Friday, 10am–2pm with some flexibility. Hours may increase during peak rental season.
Why join us
- Consistent, flexible part-time schedule
- Supportive, close-knit team
- Hands-on experience in real estate, with room to grow