What are the responsibilities and job description for the Administrative Assistant position at Coldwell Banker Real Estate?
Job Title: Administrative Assistant
Location: Weston, FL
In Office Expectations: 5 days per week
A Top Producing Real Estate Team is seeking a highly organized and fast-paced Administrative Assistant in Weston, FL. This role involves working directly with clients and ensuring smooth transactions, efficient operations, and exceptional service. The ideal candidate is proactive, self-sufficient, detail-oriented, and able to work independently.
Key Responsibilities:
Administrative Support
- Assist the real estate team with reporting, projects, and other high-priority initiatives.
- Manage administrative tasks, including transaction paperwork, MLS listing input, and coordination of all listing details.
- Schedule photography, inspections, appraisals, showings, and vendor appointments.
- Maintain and update spreadsheets to track coming-soon, active, pending, and sold listings.
Client Communication
- Answer phones and deliver exceptional client service.
- Communicate with clients, agents, and vendors on behalf of the team.
Marketing & Social Media
- Post regularly and manage content across social media platforms.
- Create engaging marketing materials using Canva in alignment with Sklar Team branding.
Job Requirements:
- Strong knowledge of real estate transactions preferred.
- Bilingual in English and Spanish required.
- Proficiency in Microsoft Office Suite and Zoom.
- Strong understanding of social media platforms.
- Ability to excel in a fast-paced environment.
- Exceptional organization, communication, and grammar skills.
- Strong attention to detail and ability to identify errors quickly.
- Ability to maintain strict confidentiality.
This job description is intended to outline the general responsibilities and qualifications of the role and is not an exhaustive list of duties.
While we appreciate all applicants, only those selected for an interview will be contacted. Thank you for your interest—we look forward to hearing from you.
We are an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive environment and provide equal employment opportunities regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, marital or veteran status, disability, genetic information, or any other protected status under applicable law.