Front Office Coordinator

Job Summary
We are seeking a dynamic and highly organized Front Office Coordinator to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate communication channels, and support administrative functions to ensure a smooth and professional environment. Your energy and attention to detail will help create a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Responsibilities

• Greet visitors, clients, and vendors warmly and professionally, ensuring they feel valued from the moment they arrive
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently to appropriate personnel
• Maintain organized filing systems, handle data entry tasks, and ensure accurate record keeping using tools like Microsoft Office and Excel
• Schedule appointments, manage calendars, and coordinate meetings for staff or executives with precision and timeliness
• Handle incoming correspondence via email and postal mail, proofreading documents for accuracy and clarity
• Support office management tasks such as supply inventory, equipment maintenance, and basic bookkeeping using QuickBooks or similar software
• Provide exceptional customer service by addressing inquiries promptly and supporting patients and staff with their needs

Requirements

• Proven experience in office management, clerical work, or as a receptionist in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel) and data entry skills
• Excellent organizational skills with the ability to multitask effectively while maintaining attention to detail
• Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer support
• Previous experience in medical or dental reception is a plus but not required; familiarity with medical or dental office procedures is advantageous
• Strong time management skills with the ability to prioritize tasks efficiently in a busy setting
• Knowledge of bookkeeping practices using QuickBooks or similar programs is preferred

Join us as a Front Office Coordinator where your proactive approach and friendly demeanor will help foster an inviting atmosphere. Your organizational expertise will keep our operations running smoothly while delivering outstanding service every day!

Pay: $19.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Paid time off
• Retirement plan

Work Location: In person

Salary : $19 - $25