Administrative Assistant II - Athletics

POSITION TITLE: CHS Administrative Assistant - Athletics

GENERAL DESCRIPTION: The Athletic and Activities Administrative Assistant performs a variety of interpersonal, secretarial, and organizational responsibilities which contribute to the efficient management and coordination of assigned school based tasks.

WAGE CATEGORY: Grade C. Non-Exempt (hourly)

TERMS OF EMPLOYMENT: Per School Board and Support Staff Agreement if position exceeds 20 hours per week; otherwise, per current Handbook for Non-Union Support Staff Personnel.

REPORTS TO: Building Principal

EVALUATION: Performance in this position will be evaluated annually, in person and in writing, by the Building Administration consistent with the process described in the School Board/Support Staff Agreement if position exceeds 20 hours per week; otherwise, per current Handbook for Non-Union Support Staff Personnel.

QUALIFICATIONS:
• Business education training and experience working in a busy office environment; preferably a school setting.
• Superior word processing and excellent communication/interpersonal skills.
• Previous experience and/or ability working with children or adolescents.
• Flexibility, initiative, and a broad background in computer applications/programs.
• Demonstrated ability to plan, organize, problem solve, and manage conflict.
• Commitment to the School District’s mission and Strategic Plan.

ESSENTIAL DUTIES & RESPONSIBILITIES:
• Transportation
  1. Scheduling buses
  2. Organizing and communicating Early dismissal
• Communication
  1. Parent Square
  2. Social Media
  3. Maintain & update CHS Athletics & Activities website - update scores & calendars
• Arbiter
  1. Scheduling, confirming and communicating with Officials
  2. Payment for officials
  3. Printing rosters on game days
• Logistics onsite Events
  1. Prepare rosters
  2. Share weekly calendar with building
• Organize rosters in Rank One
• Organize and communicate athletic eligibility
• Organize and monitor equipment, uniforms and apparel
• Complete and monitor purchase orders
• Organize and support coaches in submitting fundraising forms
• School Building and Culture
  1. Lobby displays
  2. Tasks related to events and promotion
  3. Logistics for events
  4. Rise Vision updates
• Manages the Athletic Director’s calendar, communications, phone calls, and other necessary logistics
• Supervise the building and field use process for all stakeholders.
• Serve as the athletics and activities coordinator; receive/distribute messages; communicate with coaches, families, and staff; greet students and visitors; respond to inquiries; and model standards or strict confidentiality.
• Manage special projects for the administration (Awards Night, Logistics at events and games).
• Create routine correspondence and other data assigned by the Director.
• If applicable, assist the building administration with the recruitment, training, and assignment of student office aides/clerical aides, as appropriate.
• Oversee administrative functions related to starting and closing each season.
• Support administrative functions related to the end of the school year.
• Maintain data files, and the coaching information
• Demonstrate a comprehensive knowledge of major school events and/or activities.
• Prepare, edit, and collaborate with other staff on publishing The Laker View and Faculty Newsletters.
• Participate as a team member in completing any office tasks as needed.
• Other duties as assigned by the Principal or Athletics and Activities Director.

JOB KNOWLEDGE, SKILLS & ABILITIES
• Exceptional written and oral communication skills
• Ability to calmly, effectively, and quickly respond to all inquiries and concerns
• Strong organizational skills
• Ability to manage multiple, simultaneous projects
• Ability to troubleshoot a variety of basic technical issues with equipment and software
• Knowledge of a variety of computer programs (e.g. Microsoft, Google, Powerschool)
• Strong, positive interpersonal skills
• High level of accuracy and attention to details

WORKING CONDITIONS:
• Noise Level in the work environment is moderate
• Occasionally exposed to outside weather conditions

PHYSICAL DEMANDS:
• Regularly required to sit, use hands to finger, or handle
• Regularly required to talk and hear
• Occasionally required to stand and walk
• Regularly required to reach with hands and arms
• Occasionally lift and/or move up to 25 pounds

Salary : $19 - $26