Office Services Coordinator (Temporary)

Job Description

As CohnReznick grows, so do our career opportunities. As one of the nation’s top professional services firms, CohnReznick creates rewarding careers in advisory, assurance, and tax with team members who value innovation and collaboration in everything they do!

CohnReznick helps organizations optimize performance, manage risk, and maximize value through CohnReznick LLP (assurance services) and CohnReznick Advisory LLC (advisory and tax services). Together, the firm provides leaders with deep industry knowledge and relationships, solutions to address clients’ unique business goals and risks, and insight on how emerging market forces can drive opportunity. With offices nationwide, the firm serves organizations around the world as an independent member of Nexia.

We currently have an exciting career opportunity for a Temporary Office Services Coordinator to join the team in our Atlanta office.

CohnReznick is a hybrid firm and most of our professionals are located within a commutable distance to one of our offices. This position is considered hybrid which means team members are expected to be thoughtful and intentional in how they create opportunities for in-person collaboration. While the cadence of in-office presence is determined at the team level, our professionals are encouraged to be in the office/together in person on average 3 days a week.

WHY COHNREZNICK?

At CohnReznick, we’re united by a common mission to create opportunity, value, and trust for our clients, our people, and our communities. Whether it’s working alongside your peers to solve a client challenge, or volunteering together at the local food bank, there are so many ways to find your “why” at the firm.

We believe it’s important to balance work with everyday life – and make time for enjoyment and fun. We invest in a robust Total Rewards package that includes everything from generous PTO, a flexible work environment, expanded parental leave, extensive learning & development, and even paid time off for employees to volunteer.

YOUR ROLE.

Responsibilities Include But Not Limited To

• Serve as the primary point of contact for employees and guests; greet and assist visitors, vendors, clients, and new hires.
• Monitor the Office Services mailbox and respond to general business support requests.
• Assist employees with workplace seating using the reservation system.
• Perform general administrative tasks including operating copy/scanner machines, preparing documents for scanning, and printing/binding projects (especially for Financial Services).
• Print, bind, and distribute financial statements to clients.
• Gather and organize marketing and recruiting materials.
• Coordinate in-house trainings: reserve and manage meeting rooms, track attendees, and arrange meal service.
• Support planning and execution of office events and social gatherings.
• Manage catering orders, including dietary accommodations; replenish snacks and assist with food deliveries and event setup.
• Retrieve, sort, and distribute daily mail and packages; handle certified mail, checks, and scan/email correspondence as needed.
• Order and maintain inventory of general office supplies, pantry items, toners, and letterhead.
• Operate mailing equipment, including manual and electric systems; process mail using the postage meter.
• Maintain copiers and printers daily: replenish toner and paper, and schedule service when needed.
• Arrange courier services as required.
• Clean coffee machines on a daily and weekly basis.
• Oversee general office upkeep and cleanliness
• Clean refrigerators and microwaves daily/weekly
• Assist with special projects and report updates or concerns as needed
• Escalate unresolved issues to the Senior Operations Manager.
• Perform a variety of day-to-day clerical and administrative tasks as assigned.
• Operate and maintain the dishwasher daily.
  
  

Your Experience.

The successful candidate will have:

• Minimum 5 years of reception/concierge work experience required
• Administrative support work, office practices and administrative procedures experience is a plus
• Highly motivated with excellent organizational and interpersonal skills
• Basic knowledge of MS Office – especially, Word, Excel, Outlook, and Adobe
• Tech savvy with the ability and desire to embrace necessary software applications to learn new computer programs
• Strong written and verbal communication skills
• Knowledgeable of business grammar and basic proofreading skills
• Professional demeanor and appearance necessary at all times
• Demonstrated client focus experience interacting with senior level executives
• Superior organizational and follow-through skills with strong attention given to details and deadlines
• Ability to operate with a sense of urgency
• Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees
• Proven ability to work in a high-volume, fast-paced, deadline driven environment and handle multiple projects while prioritizing, planning, and organizing projects simultaneously
• Flexibility to change direction frequently between tasks and between different clients
• Capability to work in a fast-paced environment and meet deadlines
• Demonstrated team player with a flexible personality and positive attitude
• Open to constructive feedback and on-going self-improvement
• Flexibility to work additional hours during peak periods of the year
• Reliable and dependable
  
  

Studies have shown that we are less likely to apply to jobs unless we meet every single qualification. At CohnReznick, we are dedicated to building a diverse, equitable, and inclusive workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or one of our other roles.

"CohnReznick" is the brand name under which CohnReznick LLP and CohnReznick Advisory LLC and their respective subsidiaries provide professional services. CohnReznick LLP and CohnReznick Advisory LLC (and their respective subsidiaries) practice in an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. CohnReznick LLP is a licensed CPA firm that provides attest services to its clients. CohnReznick Advisory LLC provides tax and business consulting services to its clients. CohnReznick Advisory LLC and its subsidiaries are not licensed CPA firms.

CohnReznick is an equal opportunity employer, committed to a diverse and inclusive team to drive business results and create a better future every day for our team members, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For more information, please see Equal Employment Opportunity Posters

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at CRaccommodation@CohnReznick.com Please note: This email address is reserved for individuals with disabilities in need of assistance and are not a means of inquiry about positions or application statuses.

CohnReznick does not accept unsolicited resumes from third-party recruiters unless such recruiters are currently engaged by CohnReznick Talent Acquisition Team by way of a written agreement to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that CohnReznick will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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