Talent Management Specialist

Company Description

Cohere Beauty is a leading formulator and contract manufacturer specializing in the beauty, personal care, and fragrance industries. With an extensive library of over 10,000 formulations, we help both established and emerging brands accelerate product development and deliver exceptional-quality products. Serving top consumer, prestige, salon, OTC, and mass retail brands, our products reach customers in 67 countries. With U.S.-based production facilities capable of filling various liquid beauty care products, we offer decades of expertise through a team of 27 R&D chemists committed to innovation and excellence.

POSITION DESCRIPTION

The Talent Management Specialist supports and enhances key talent processes across the organization. This role will be responsible for creating, implementing, and managing a consistent and scalable onboarding experience, overseeing contingent workforce processes and staffing agency partnerships, and driving standardized hiring practices across all levels of the organization. The ideal incumbent is highly organized, process-oriented, collaborative, and passionate about creating an exceptional employee and candidate experience while supporting business growth and operational excellence.

WHAT YOU WILL DO: 

Onboarding & Employee Experience

• Develop, implement and continuously improve a comprehensive onboarding program for all new hires. 
• Coordinate and manage all onboarding activities, including pre-employment documentation, orientation scheduling, system access, equipment coordination and new hire communication. 
• Ensure a consistent and positive onboarding experience across all locations and departments. 
• Partner with managers to support successful employee integration and assimilation into the organization. 
• Track onboarding completion metrics and participant satisfaction surveys and identify opportunities for process improvement. 

Talent Acquisition & Hiring Process Management

• Create and maintain a standardized hiring process for all positions across the organization. 
• Partner with hiring managers to ensure consistency in interviewing, candidate evaluation and selection practices. 
• Assist with job postings, candidate coordination, interview scheduling and offer preparation as needed. 
• Help develop interview guides, hiring workflows and recruiting best practices. 
• Ensure compliance with employment laws and internal hiring policies throughout the recruitment process. 

Contingent Workforce Management

• Serve as the primary point of contact for staffing agencies and contingent labor providers. 
• Coordinate temporary staffing requests and monitor fulfillment timelines and staffing needs. 
• Manage onboarding and offboarding processes for contingent workers. 
• Track contingent workforce headcount, assignments, performance concerns and contract timelines. 
• Develop and maintain strong relationships with staffing partners to ensure quality talent and responsiveness. 
• Assist in negotiating and monitoring staffing agreements and service expectations. 

Process Improvement & HR Operations

• Identify opportunities to streamline HR and talent processes for efficiency and consistency. 
• Maintain accurate HR records, reports and tracking systems. 
• Assist with development and documentation of HR policies, procedures and workflows. 
• Support additional HR initiatives and projects as assigned.

WHAT YOU WILL NEED: 

Minimum Education & Experience 

• Bachelor’s degree in human resources, Business Administration, or related field preferred; equivalent professional experience will be considered.
• 3–7 years of Human Resources experience, preferably in recruiting, onboarding, or HR operations. 
• Experience working with staffing agencies and contingent workforce management strongly preferred.

 Knowledge, Skills & Abilities

• Strong organizational skills and attention to detail. 
• Excellent interpersonal, communication, and relationship-building skills. 
• Ability to manage multiple priorities in a fast-paced environment. 
• Proficiency with HRIS systems, applicant tracking systems and Microsoft Office Suite. 
• Knowledge of employment laws and HR best practices. 

Preferred Knowledge, Certifications, Skills & Abilities

• Bi-lingual (Spanish) 
• HR certification 
• Self-starter
• Process-driven with strong project management capabilities. 
• Ability to build partnerships across all levels of the organization. 
• Strong sense of urgency and follow-through. 
• Problem-solving mindset with a focus on continuous improvement. 
• Professional, approachable, and customer-service oriented.