Receptionist/Office Assistant

About Cohen & Company Inc.:

Cohen & Company Inc. is a financial services business specializing in capital markets, asset management and principal investing.

Job Description:

Cohen & Company Inc. is seeking a full-time, highly organized and proactive Receptionist/Office Assistant. This role is essential in ensuring smooth day-to-day operations across multiple departments located in our offices in New York City. The ideal candidate will be detail-oriented, resourceful, attentive, an enthusiastic team member, and comfortable managing multiple administrative tasks simultaneously in a fast-paced environment.

Key Responsibilities:

General Office Support

· Maintain cleanliness and organization of common areas, including kitchens and meeting rooms.

· Restock office supplies and pantries regularly and preemptively, and manage food, beverage, and office supplies inventory floor wide.

Meeting Room Management

· Keep conference rooms well-stocked and presentable across entire floor.

· Prepare rooms for meetings with attention to detail, including catering set up as necessary.

· Book and manage meeting room calendars.

· Keep meeting room reservations current and resolve any scheduling conflicts that arise.

Visitor Management

· Register guests in a timely, accurate manner.

· Issue and track visitor badges and coordinate with building security.

· Greet guests at Reception and direct to appropriate destinations.

Mail & Packages

· Sort mail by department and deliver accordingly.

· Manage outgoing mail and package shipments.

· Assist with farm deliveries using freight elevator and dolly.

Office Supplies & Swag

· Monitor and order supplies as necessary.

· Order and manage office equipment as necessary.

· Maintain swag inventory and sign-out sheet for swag items.

Other

· Perform additional duties as needed to support office operations.

Requirements:

· Strong organizational and multitasking skills.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Outlook and basic Zoom setup.

· Ability to lift and transport items (food and beverage deliveries, office supplies, etc.)

· Demonstrates attention to detail and consistently provides exceptional hospitality to staff and visitors alike.

Additional Details:

· Must be available to work onsite at NYC office.

· Five (5) days a week in office.

· We offer a comprehensive benefits package.

Expected Salary Range:

· $50-60k/yr