Senior Executive Assistant

Job Title: Executive Assistant (For a real Estate Development & Property Management

Corporation)

Location: office in Cohasset, MA

Salary: $80,000.00 – $90,000.00 (Full-time; open to discussing flexible part-time

arrangements)

Project Portfolio: Residential & Commercial (Up to $100M)

Job Overview

We are seeking a proactive, polished, and seasoned Executive Assistant to provide

high-level support to our executive. The ideal candidate brings 6 years of experience

specifically within real estate development and property management.

In this role, you will act as a key gatekeeper and operational partner, streamlining daily

workflows, managing multi-time zone calendars, and serving as a main point of contact

for stakeholders across a $100M commercial and residential portfolio. This position

requires an organized professional who thrives in a fast-paced environment and

maintains absolute confidentiality.

Key Responsibilities

- Executive Support & Workflow Optimization: Manage and optimize the daily schedule

and workflows of executives, anticipating needs and shifting priorities.

- Complex Calendar Management: Coordinate complex schedules across multiple time

zones, including internal and external meetings, site visits, and travel logistics.

- Stakeholder Communication: Act as the primary liaison for high-level stakeholders,

joint venture partners, contractors, and property management teams.

- Project Tracking & Documentation: Assist in tracking timelines, deliverables, and

correspondence for residential and commercial development projects.

- Information Gatekeeping: Handle sensitive and confidential financial, legal, and

strategic documents with complete discretion.

- Meeting Administration: Prepare agendas, collate briefing packs, and take meticulous

minutes for board and project meetings, ensuring action items are followed up.

Experience & Qualifications

- Experience: Minimum of 6 years as an Executive Assistant or Personal Assistant

supporting Board-level Executive.

- Sector Expertise: Proven background in real estate development, construction, or

property management required.

- Portfolio Scale: Prior experience operating within businesses managing property

portfolios or development projects up to $100M is highly desirable.

- Technical Skills: Advanced proficiency in MS Office 365 (Word, Excel, PowerPoint,

Outlook) and modern project/property management software.

- Communication: Superb written and verbal communication skills with the ability to

interface confidently with high-profile stakeholders.

- Attributes: Highly organized, forward-thinking, and resourceful, with strong

independent problem-solving skills under pressure