Accounting Specialist

Position Overview

Job Title: Bookkeeper

Reports To: President

Job Summary: The Bookkeeper & Financial Specialist of a contractor holds a vital role, overseeing the financial actions of the company. This position involves strategic planning, risk management, record-keeping, and financial reporting to enhance the company's financial health and stability. Here are the roles and responsibilities:

Interpersonal Responsibilities

• Act as liaison to prospective and current clients or 3rd party owners for any financial issues or reporting.
• Serves as a resource for assisting project team questions / concerns, including office, field and shop regarding financial or accounting concerns or clarifications.
• Communicate professionally, effectively, and within a timely manner with prospective and current clients and staff. Available via phone, email or in person meetings.
  
  

Accounting Duties & Responsibilities

Financial Recording And Reporting

• Maintains accurate records of all financial transactions related to construction projects and general company finances.
• Prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements, to provide a clear view of the company’s financial status.
• Ensures that all financial reporting complies with generally accepted accounting principles (GAAP) and industry regulations.
  
  

Budget Management

• Coordinates with the Owners in preparing detailed budgets for the overall company budget.
• Provides regular budget reports and financial forecasts to help management make informed decisions.
  
  

Payroll And Expenses

• Oversee the payroll process, ensuring that all employees are paid accurately and on time.
• Manages reimbursement procedures for expenses incurred by project teams and company staff.
• Ensures accurate classification and recording of all payroll and expense transactions.
• Supports company compensation and benefits programs from a financial input standpoint.
• Review monthly expense reports for company credit cards and provide validations/approvals.
  
  

Tax Compliance

• Coordinate with outside accounting firms to prepare and file all required tax returns accurately and on time, including federal, state, payroll, corporate, and sales tax, where applicable.
• Keeps up to date with tax laws and regulations to ensure full compliance.
• Works with tax consultants and auditors as needed to handle audits and complex tax matters.
• Ensure all real estate and building property taxes are accurately and timely paid.
  
  

Accounts Receivable And Payable Management

• Manages the accounts receivable process to ensure timely collection of payments from clients.
• Ensure project monthly progress billings are submitted accurately by job costing by the deadline dates.
• Oversee and manage AR retainage for accurate and timely projections and to ensure it does affect AR aging.
• Oversee the accounts payable process to ensure timely payment to suppliers, subcontractors, and other vendors, maintaining good relationships and credit terms.
• Reconciles both accounts regularly to maintain accurate financial records.
  
  

Cash Flow Management

• Monitors and analyzes the company’s cash flow, ensuring sufficient funds are available for ongoing projects and operations.
• Manages banking relationships and arranges for necessary financing or credit facilities as required.
• Implement effective cash management strategies to optimize liquidity and reduce financial costs.
• Utilizes the appropriate BMT-CMS tools to ensure accuracy, timing and decision making of cash flow with the President.
  
  

Internal Controls And Audit

• Develops and maintains an effective system of internal controls to safeguard the company’s assets and ensure the integrity of its financial data.
• Coordinates with external auditors during annual audits to provide necessary documentation and explanations regarding financial reports and practices.
• Identifies potential areas of financial risk and implements preventive measures.
  
  

Financial Analysis And Decision Support

• In conjunction with the owners, conducts financial analysis to assess the profitability, efficiency, and cash flow of various projects.
• Provides detailed financial insights and recommendations to management to aid in decision-making regarding project financing, investments, and other business operations.
• Evaluates financial implications of contracts and agreements, advising management on financial planning and risk management.
• Populate and manage WIP schedules monthly.
• Updates and utilizes additional financial tools (overhead absorption, break-even, labor burden, budget) to ensure accuracy, timing and decision making of financial data.
  
  

PI269700196