Accounts Payable Clerk

Description

Responsible for the processing of invoices and accuracy of the Accounts Payable System. Invoices, credits and payments are processed through the computer system. Assists the CFO and Controller with maintaining general ledger and processing accounting data as necessary. Participates in the department's performance improvement and continuous quality improvement (CQI) activities.

Requirements

QUALIFICATIONS

• High school graduate or equivalent
• Additional education or business school training preferred to include accounting or bookkeeping courses
• Two or more years of experience in accounts payable

ROLE AND RESPONSIBILITIES

• Responsible for processing payments for purchase order transactions.
• Responsible for uploading supporting documentation for each voucher/invoice.
• Audits invoices against the purchase order/receiving report for correct vendor information, items, quantity, price, and due date.
• Ensures payments are made to vendors according to the terms in the purchase order; prepares voucher reports.
• Responds to general vendor inquires related to status of accounts.   
• Monitors invoices for correct information; investigates invoices or payment errors.
• Processes credits to department cost centers when applicable.
• Responsible for processing vendor refund or rebate checks.
• Lists and balances all payments made at the end of each business day.
• Answers the telephone professionally and in a timely manner; directs calls appropriately.
• Maintains a good working relationship within the department and with other departments including Materials Management, Human Resources and Administration.
• Demonstrates the ability to be organized and flexible.
• Manages and operates equipment safely and correctly.
• Reviews all accounting data for accurate account numbers and codes, signatures and ensures all requested information is completed.
• Reviews all documents for mathematical errors.
• Processes all accounting data according to the hospital guidelines.
• Learn accounting entries and how to post them.
• Assists the Controller and CFO in the collection, analysis and recording of the facility's financial data.
• May assist in generating financial statements/reports.
• Monitors computer errors, investigates any errors, and makes corrections
• Works with Materials department to ensure that all received items are timely invoiced by the Vendor.
• Performs other duties as assigned.

REQUIREMENTS

• Support CMH’s mission, vision, core values and customer service philosophy
• Adhere to the CMH Compliance Program
• Assures/maintains compliance with all accreditations, statutory and regulatory standards at the local, state, and federal levels      
• Comply with all organizational policies 
• Demonstrate outstanding customer service/advocacy, professionalism, and integrity
• Willingness to adapt to change and support new technologies as well as policies and procedures in a positive manner

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational and interpersonal skills including the ability to communicate effectively, both orally and in writing
• Proficient in the use of standard office equipment and automated A/P procedures preferred
• Basic Microsoft office computer skills including Excel required
• Basic clerical office practices and procedures required
• General bookkeeping skills preferred
• Excellent time management, collaboration, prioritization, and problem-solving skills

PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS

• High-stress environment
• Exposure to blood and body fluids, communicable diseases, chemicals, radiation, and repetitive motions
• Position requires light lifting of 11-20 pounds 
• Position requires reaching, bending, stooping, and handling objects with hands and/or fingers, talking and/or hearing, and seeing
• Mental demands include alertness, analytic ability, memory, concentration, judgment, initiative, precision, creativity and communication.