What are the responsibilities and job description for the Executive Assistant position at Codman Academy Charter School?
Job Title: Executive Assistant, 9-12
Supervisor: Principal
Start Date/Hours: July 1, 2026 - June 30, 2027.
Schedule: School Hours. Hiring Manager will discuss specific arrival and depature times.
Compensation: Codman Academy Charter Public School utilizes a pay scale based on education and years of direct experience. An Associates Degree with 1 year experience starts at $47,626, with a Masters Degree and 13 years of direct experience starting at $83,136 annually.
Description: The Exectutive Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and record keeping as well as implementation of policies and procedures related to the operations of the school. The Executive Assistant is an important link in the public relations and communication processes with parents and the community. As the face of the school, the Executive Assistant in all aspects of maintaining a professional front office, including but not limited to fielding and directing incoming phone calls to appropriate staff members in a timely, professional manner, filing, copying, and faxing sensitive information
Ensure the main office, lobby, and family room is kept clean and that binders and bulletin boards are kept up to date
Replenish instructional & office supplies
Supervise all mailings to families (including collecting and copying all materials)
Prepare purchase orders and requisition forms as needed
Serve as Point of Sale for lunch duty
Assist as needed with student MBTA transportation: order, re-order and deactivate as needed
Create, process, and distribute student and personnel documentation
Serve as school attendance coordinator; enter daily attendance in PowerSchool; activate automatic all to the homes for tardy and absent students
Oversee student sign-in and documentation for late arrivals and early dismissals
Serve as school Registrar; support enrollment and student records; process student transfers, request for transcripts/records
Assist with maintaining and upholding building safety systems in case of fire, lockdown, or other emergencies
Provide general administrative support to the Operations Manager, Head of School, Principal
Student Medical & Welfare
Inform the school nurse and parent of emergencies with student
Administer first aid when necessary, assisting with minor injuries and sickness
Other duties as assigned.