What are the responsibilities and job description for the Administrative Professional - Municipal Codes Office position at Codes Assessment Professionals?
Administrative Professional – Municipal Codes Office
Codes Assessment Professionals is seeking a dependable, organized, and customer-focused Administrative Professional to support the daily operations of our growing municipal codes consulting firm. This position will serve as the first point of contact in our Tioga branch and coordinate with the corporate office.
The ideal candidate is detail-oriented, motivated, and capable of managing multiple priorities while providing exceptional customer service.
Position Details
- Position: Part-Time Administrative Professional
- Company: Codes Assessment Professionals
- Branch Location: Rt. 6 Wellsboro, PA
- Schedule: Approximately 20–25 hours per week (flexible based on business needs)
- Compensation: Competitive hourly rate based on experience ($12-15 /hour)
Responsibilities
- Answer incoming phone calls and emails professionally and efficiently.
- Greet and assist clients, residents, contractors, and visitors.
- Coordinate with our Codes Professionals at the Corporate Branch in Muncy
- Prepare, review, and distribute correspondence, notices, permits, and reports.
- Enter and maintain accurate information in office databases and software systems.
- Process permit applications and maintain permit records.
- Schedule inspections and coordinate appointments for code officials and inspectors.
- Organize and maintain electronic and physical filing systems.
- Assist with invoice preparation, payment processing, and recordkeeping.
- Support municipal clients with administrative requests and inquiries.
- Perform general office duties including copying, scanning, filing, and data entry.
- Assist management and field staff with special projects and administrative tasks as needed.
- Promptly answer and return and respond to phone calls, email and multimedia inquiries
Qualifications
- High school diploma or equivalent required.
- Minimum of 2 years of administrative, office support, customer service, or related experience preferred.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and work independently.
- Professional demeanor and strong customer service skills.
- Experience with municipal government, permitting, code enforcement, zoning, or construction-related industries is a plus but not required.
What We're Looking For
The successful candidate will be:
- Reliable and dependable.
- Willing to take initiative and learn.
- Highly organized and detail oriented.
- Comfortable interacting with the public and municipal officials.
- Able to handle confidential information professionally.
Why Join Codes Assessment Professionals?
Codes Assessment Professionals partners with municipalities throughout Pennsylvania to provide professional code enforcement, zoning administration, building inspection, and permitting services. Our team is committed to delivering exceptional service to the communities we serve. This position offers an opportunity to become an important part of a respected and growing organization while enjoying a flexible part-time schedule.
Benefits
- Flexible work schedule
- Paid training
- Supportive team environment
- Opportunity for professional growth
- Meaningful work serving local communities
Apply Today
Interested candidates should submit a resume and brief cover letter outlining their qualifications and availability.
Codes Assessment Professionals is an Equal Opportunity Employer.
Pay: $12.00 - $15.00 per hour
Work Location: In person
Salary : $12 - $15