What are the responsibilities and job description for the Executive Assistant (San Francisco) position at Code Metal?
About Code Metal
Code Metal is redefining code translation for mission-critical industries, enabling defense, automotive, and semiconductor partners to move more quickly and reliably from algorithm to silicon. As we grow our presence in San Francisco, we’re investing in a dedicated office space to support our team, partners, and mission. We’re looking for a Bay Area-based office manager/executive assistant and operations generalist to help make that office — and the people working in it — run smoothly.
The Role:
We’re looking for a highly organized, proactive Executive Assistant to support senior executives. This role is ideal for someone who enjoys being at the center of operations, anticipating needs, and ensuring leaders can focus on the highest-impact work.
The right person is detail-oriented, resourceful, and comfortable juggling multiple priorities while maintaining professionalism and discretion. This individual will provide executive and operational support across the team.
This is a hands-on role for someone who takes pride in being reliable, proactive, and trusted — the person who makes things work.
Why Code Metal?
- Mission with impact: Support a team accelerating mission-critical industries
- Velocity: Small teams, tight loops, and the autonomy to solve problems quickly
- Trust: You’ll be relied on as a partner, not just support
- Ownership: This is a true owner role — you’ll shape how our SF office and internal operations
Responsibilities:
- Provide executive and team support, including scheduling, calendar management, travel coordination, and meeting logistics
- Anticipate needs, help prioritize incoming requests, and proactively reduce administrative on leadership
- Manage complex calendars, scheduling, and meeting coordination
- Set up and manage Code Metal’s new SF office, including vendors, supplies, access, utilities, and maintenance
- Help support other priorities including light office support, especially ahead of customer or investor meetings
- Take ownership of tasks and projects that don’t yet have a clear home
- Help document, improve, and scale internal processes as the company grows
Requirements
- Experience in executive assistance, operations, or a similar role in a fast-paced environment
- Comfort operating independently and owning outcomes end-to-end
- Strong organizational skills and attention to detail
- Excellent judgment, discretion, and communication skills
- Ability to juggle multiple priorities without dropping the ball
- Comfort with modern workplace tools (Google Workspace, calendars, basic systems)
- Willingness to work primarily in-office in San Francisco
- US Citizen or Green Card Holder
Benefits
- Pay depends on experience, but we strive to be at the upper end of the salary range
- Health care plan with 100% premium coverage, including medical, dental, and vision.
- 401k with 5% matching.
- Paid Time Off (Uncapped Vacation, plus Sick & Public Holidays).