What are the responsibilities and job description for the Project Accountant position at Code Consultants?
Project Accountant
Department: Finance
Reports To: Project Accounting & Compliance Manager
Location: Maryland Heights, MO (Hybrid, after 6 months)
About CCI
Code Consultants, Inc. (CCI) is a privately held engineering and consulting firm with offices in St. Louis, Los Angeles, New York City, and Chicago, and has team members in other cities. CCI is an industry leader, providing a diverse range of fire protection, life safety, accessibility, and information and communications technology services since 1973 throughout the United States and internationally. We have 110 team members with continued plans for controlled growth.
The CCI values are to be expert, responsive, solution, and talent focused. CCI operates as one collaborative nationwide team that is committed to investing in exceptional people.
Position Summary
The Project Accountant is responsible for preparing, reviewing, and issuing accurate and timely client invoices in accordance with contract terms, internal billing policies, and client requirements. This role partners with project managers and leadership to ensure billings are complete, compliant, and reflective of work performed in a professional services environment. In addition, this role supports collections activities by monitoring invoice aging, assisting with the resolution of billing issues, and partnering with project managers and clients to promote timely payment.
High-Level Responsibilities
- Prepare and issue client invoices for time-and-materials, fixed fee, retainer, and milestone-based projects.
- Review labor, expense, and consultant charges for accuracy and compliance with contract terms.
- Apply billing instructions, rate structures, markups, and write-downs as directed.
- Ensure invoices meet client formatting, backup documentation, and portal requirements.
- Maintain accurate billing information within the financial and project management system.
- Respond to internal and external inquiries related to invoices and billing status.
- Ensure billing practices comply with firm policies and contractual obligations.
- Monitor accounts receivable aging and follow up outstanding invoices through professional, timely communication with clients and internal project teams, escalating issues as appropriate.
Qualifications
- 2 years of billing experience in a professional services or project-based environment.
- Strong understanding of time-and-expense billing and project accounting concepts, including contract-based billing and project-level financial tracking.
- High attention to detail and ability to manage multiple deadlines.
- Proficiency in accounting systems and Microsoft Excel.
- Strong communication and collaboration skills.
Benefits Package Includes
- Comprehensive medical, dental, pet insurance, and company-paid vision and life insurance plans.
- 401(k) retirement plan with matching.
- Paid time off.
- 10 paid holidays annually.
Ready to Apply?
If you are interested, qualified, ready to take the next step in the advancement of your career and be a key participant in the success of CCI, apply now!
All inquiries and resume submissions will be treated as strictly confidential.
| Equal Opportunity Employer |