What are the responsibilities and job description for the Operations Assistant – Emergency Vehicle Upfitting (Lights & Sirens) position at Code 1 Solutions - Lights & Sirens Installation Shop?
Company Overview
Code 1 Solutions corp. specializes in vehicle installation services, focusing on emergency vehicle upfitting and customization. Our team is dedicated to delivering high-quality, reliable solutions for first responders and emergency services.
Job Overview
We are seeking a motivated Operations Assistant to support our emergency vehicle upfitting projects, specifically focusing on installing lights and sirens. This paid position offers an exciting opportunity to be part of a dynamic team that ensures emergency vehicles are equipped with essential safety features efficiently and accurately. The ideal candidate will be organized, detail-oriented, and eager to contribute to a fast-paced, technical environment.
Duties
Customer Intake (Vehicle Check-In/Out)
- Greet customers and document incoming vehicles
- Ensure proper intake procedure is followed every time
Customer Coordination
- Answer phone calls and manage email correspondence
- Keep customers informed by communicating status updates clearly and proactively
- Follow up on approvals, scheduling, and deliveries
Receiving & Inventory Support
- Receive, verify, and organize incoming packages
- Maintain clean and structured inventory areas
Invoicing & Documentation
- Prepare invoices and ensure accuracy before sending
- Assist with job documentation and recordkeeping
Purchasing
- Order parts and materials as needed
Additional tasks may be assigned.
Requirements
- Prior experience in administrative roles related to personal assistance, office and operations support is advantageous
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Excellent organizational skills with keen attention to detail and accuracy
- Experience with bookkeeping or QuickBooks is a plus for managing invoices and expenses
- Bilingual abilities are a plus
- Familiarity with multi-line phone systems, phone etiquette, and customer service best practices
- Ability to handle clerical tasks such as filing, data entry, proofreading, and calendar management efficiently
- Ability to support shop operations
Join us to be part of a dedicated team that values precision, efficiency, and excellent service! This role provides an engaging environment where your organizational skills will directly contribute to the successful outfitting of critical emergency vehicles.
Pay: $25.00 - $30.00 per hour
Work Location: In person
Salary : $25 - $30