What are the responsibilities and job description for the Human Resources Assistant position at CODAC HEALTH RECOVERY & WELLNESS INC?
Summary
The Human Resources Assistant provides administrative, clerical, and technical support across multiple functional areas of Human Resources, including HRIS/data management, personnel file maintenance, compliance, Board-related support, committee support, and general administrative and customer service support. This role ensures accurate recordkeeping, efficient HR operations, confidentiality, and adherence to agency policies and standards.
The Human Resources Assistant provides administrative, clerical, and technical support across multiple functional areas of Human Resources, including HRIS/data management, personnel file maintenance, compliance, Board-related support, committee support, and general administrative and customer service support. This role ensures accurate recordkeeping, efficient HR operations, confidentiality, and adherence to agency policies and standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES - General
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Provides excellent customer service to internal and external stakeholders.
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Maintains adequate cross training and serves as a backup for other departmental functions.
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Provides administrative support including filing, scanning, faxing, preparing mail, ordering supplies, and composing correspondence.
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Coordinates and manages the CEO’s calendar, including scheduling and preparation for executive meetings.
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Assist in the preparation of various weekly, monthly and annual reports.
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Upholds confidentiality of employee, applicant, and organizational information.
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Performs other related activities in accordance with agency growth and changes.
HR Records & Data Management
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Creates, maintains, and updates HR databases, forms, tracking tools, and reports.
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Assists with preparing and revising HR policies and procedures.
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Maintains personnel/applicant files and ensures accuracy, security, and compliance with retention, disposition and control standards.
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Performs data entry using electronic filing systems, spreadsheets, and databases.
Board-Related Administrative Support
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Assist with preparing Board and committee meeting materials, including agendas, reports, and presentations.
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Help assemble, format, proofread, and distribute Board or committee packets.
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Assist with archiving Board and committee documents, minutes, and follow-up materials.
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Support organization and maintenance of Board-related files.
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Assist with drafting notices, motions, resolutions, and governance documents when assigned.
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Help maintain Board and committee calendars.
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Assist with distributing Board communications, updates, and announcements.
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Support new Board member onboarding.
Education/Experience:
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Associate’s degree required, or an equivalent combination of education and relevant experience
Experience:
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Four years of experience in general HR functions is preferred.
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High level of proficiency using computers and data entry.
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Paycom experience is a plus.
Additional Requirements:
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Valid Arizona Driver’s license, proof of current insurance and willingness to use personal vehicle. Driver’s license is an essential requirement for performing duties for this position.
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Clean Motor Vehicle Record - no more than 2 moving violations or a license suspension in past 3 years.
Skills:
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Paycom Experience, preferred
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Multi-task and handle multiple complex projects simultaneously
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Demonstrates competencies in accordance with CODAC standards.
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Extensive working knowledge of HRIS and other data reporting systems.
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Demonstrated ability to track details with meticulous accuracy.
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Ability to communicate effectively orally and in writing.
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Ability/flexibility to handle an unusual, diverse workload and respond to shifting priorities.
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Ability to effectively resolve problems or issues by using judgment that is consistent with standards, practices, policies, procedures, regulations or laws.
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Ability to organize and prioritize work.
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Advanced computer skills using MS Office products, Word, Excel, Access, etc., importing/exporting data to/from applications.
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Bilingual a plus
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Excellent inter-personal skills, communication and team-based project experience.
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Ability to communicate effectively both orally and in writing
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Ability to work as a member of a team.