Administrative Support Assistant

Temp to Perm position

Work Schedule (Shift/Work Hours):

7:30/8:00am start time, M-F

Administrative Support Assistant Position Summary

The Administrative Support Assistant performs a range of complex administrative and operational support activities requiring interpretation of established guidelines and the ability to make sound judgments when standard procedures may not fully apply. This role supports a broad scope of business processes within a manufacturing environment to ensure effective operations and drive efficiency.

Minimum Requirements

• 2–3 years of administrative or operational support experience, preferably in a manufacturing, biotechnology, or industrial production setting.
• Demonstrated ability to manage multiple priorities and work independently with minimal supervision.
• Strong organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook).
• Experience processing purchase orders (POs).
• Strong written and verbal communication skills.

Preferred Qualifications

• Knowledge of SAP or other ERP systems.
• Experience supporting complex or technical business processes.
• Experience working with vendors and coordinating external partnerships.
• Familiarity with expense reporting, KPI tracking, and operational reporting tools.
• Experience supporting site-level operations or senior leadership.

Key Responsibilities

• Perform advanced administrative support activities requiring independent judgment, prioritization, and adaptation of standard procedures.
• Coordinate cross-functional activities and communications with internal teams and external vendors to support site operations.
• Conduct research, compile data, and prepare reports, dashboards, presentations, and other business materials.
• Support financial and operational processes, including expense tracking, cost allocation, and documentation management.
• Partner with facilities, maintenance teams, and external vendors to coordinate building-related projects, repairs, and site updates.
• Track and support completion of site KPIs, ensuring accuracy and timely reporting.
• Manage office operations, including meeting coordination, calendar management, and workspace logistics.
• Plan and execute site events, meetings, and training sessions, including communication and logistical coordination.
• Oversee mailroom operations, including incoming and outgoing shipments and distribution.
• Maintain document control systems, both electronic and physical, in compliance with company policies and regulatory requirements.
• Provide support for HR and talent acquisition processes, including interview coordination and onboarding logistics.
• Coordinate with IT for onboarding needs, including equipment setup, access, and workspace readiness.
• Communicate effectively with stakeholders at multiple levels to exchange information, ensure alignment, and drive engagement.
• Handle confidential information with a high degree of professionalism and discretion.