What are the responsibilities and job description for the Public Service Specialist I (Receptionist) - Part Time - Juvenile Court (0726) position at Coconino County Sheriff's Office (Patrol)?
Nature of Work
Under supervision performs general office or secretarial work of moderate difficulty; performs related work as assigned.
Please note: This is a part-time position, working 20 hours or less.
Typical Duties
Minimum Qualifications
Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Preferred Qualifications: Experience with AJACS, JOLTS/JOLTSAZ, or other case management system, two or more years utilizing Microsoft Office, Word and Excel. Experience in a legal or court environment, demonstrated skill and experience with computer applications
Knowledge, Skills And Abilities
Working knowledge of:
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
JC1: Those who will be considering you for employment with the Coconino County Juvenile Court and Probation Department will use this application for reference. An extensive background investigation of your personal history will be conducted. The existence of any of the conditions listed in this application may result in rejection from the selection process. These areas will be explored during an extensive background investigation and polygraph examinations. If you have used dangerous drugs within the last 5 years, you will not be considered for this position. Please for additional information. Please confirm you have read, understand, and agree to the aforementioned conditions and criteria by checking the box.
JC2: Have you been dishonorably discharged from the United States Armed Services?
JC3: Are you a Non-U.S. citizen or not eligible for work in the United States?
JC4: Are you younger than 21 years of age?
JC5: Do you need accommodation in the application or testing process due to a disability?
JC7: Please use this area to explain your "YES" answers to any of the above questions.
07
JC6: Have you used dangerous/illegal drugs in the last 5 years?
Under supervision performs general office or secretarial work of moderate difficulty; performs related work as assigned.
Please note: This is a part-time position, working 20 hours or less.
Typical Duties
- Answers incoming phone calls, assists customers with court and probation related questions, and directs callers to appropriate parties
- Accepts and processes paperwork for new and existing case files; enters confidential data into secure computer systems; collects, processes, and records funds received, performs related accounting tasks, and balances cash and receivables drawer.
- Compiles reports and summaries of work
- Updates, checks and completes records, forms and documents
- Verifies discrepancies and makes corrections
- Processes documents to update and maintain files and records
- Researches records and disburses information
- Processes and distributes confidential and sensitive documents
- Establishes and maintains complex filing systems
- Composes, formats and types routine correspondence, reports and other documents
- Operates and maintains a variety of office equipment
- Performs complex data entry
- May record and document proceedings
- May orient and train other clerical staff
- May coordinate calendars, schedules, meetings, training and travel arrangements
- Maintains account records, cash control, accounts receivable and accounts payable
- May assist other agencies and the public with information forms and other department resources and explaining procedures
- May order, receive and distribute office and program supplies
Minimum Qualifications
Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Preferred Qualifications: Experience with AJACS, JOLTS/JOLTSAZ, or other case management system, two or more years utilizing Microsoft Office, Word and Excel. Experience in a legal or court environment, demonstrated skill and experience with computer applications
Knowledge, Skills And Abilities
Working knowledge of:
- Filing methods
- Business English, spelling and arithmetic, punctuation and grammar
- Office practices and procedures
- Word processing, spreadsheets, other computer applications, and modern office equipment
- Rules and procedures of the assigned department, including state and federal law
- Skill in:
- Business English, grammar, and spelling
- Proofreading and editing documents for professional review/in a professional environment
- Planning and organizing office processes and case-flow management
- Ability to:
- Type accurately
- Make accurate arithmetic computations
- Prepare and maintain complex records and reports
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies, and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
- Vacation/Annual Leave
- Sick Leave
- 10 Holidays Per Year
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Personal Day Purchase Program
- Vacation Sell Back Program
- Tuition Reimbursement Program
- Wellness Program
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Free bus transportation/ EcoPass bus pass
- Dependent Medical, Dental, and Vision
- Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Health Savings Account
- Tax-deferred investment program
- Accidental and Disability Insurance
- Short Term Disability
JC1: Those who will be considering you for employment with the Coconino County Juvenile Court and Probation Department will use this application for reference. An extensive background investigation of your personal history will be conducted. The existence of any of the conditions listed in this application may result in rejection from the selection process. These areas will be explored during an extensive background investigation and polygraph examinations. If you have used dangerous drugs within the last 5 years, you will not be considered for this position. Please for additional information. Please confirm you have read, understand, and agree to the aforementioned conditions and criteria by checking the box.
- Agree
- Disagree
JC2: Have you been dishonorably discharged from the United States Armed Services?
- Yes
- No
JC3: Are you a Non-U.S. citizen or not eligible for work in the United States?
- Yes
- No
JC4: Are you younger than 21 years of age?
- Yes
- No
JC5: Do you need accommodation in the application or testing process due to a disability?
- Yes
- No
JC7: Please use this area to explain your "YES" answers to any of the above questions.
07
JC6: Have you used dangerous/illegal drugs in the last 5 years?
- Yes
- No