Public Service Specialist - County Attorney's Office (1025)

Nature of Work

The Coconino County Attorney's Office is a public law office in Northern Arizona located in the heart of Flagstaff. We are a team of approximately 20 attorneys and 30 legal staff who are dedicated to the vigorous and fair prosecution of crime throughout Coconino County, protection of the rights of crime victims, and effective legal representation of the County and County special districts. The CCAO is one of largest law offices in Northern Arizona and sets the example at the State and National levels in vision and design for rural attorney offices.

Our Mission:

“We serve the public by advocating for justice and empowering our community to thrive.”

Our Values:

• Justice: We advocate for fair and equitable outcomes.
• Service: We value working for something bigger than ourselves.
• Trust: We inspire confidence with truth, reliability, and respect.
• Integrity: We honor our commitments, with courage.
• Connection: We invest in each other and our community.
• Excellence: We strive to be our best every day.

Our County:

Coconino County (Pop. 145,000) lies in the northern section of Arizona and encompasses a diverse landscape of mountains and high desert, national parks, including the Grand Canyon National Park, and tribal lands of the Havasupai, Hualapai, Hopi, and Navajo Nations. It is the second largest county by area in the continental United States and contains a large part of the Coconino National Forest, the largest contiguous ponderosa pine forest in North America. The county seat is Flagstaff, which is nestled against the San Francisco Peaks, the highest elevation in Arizona. Other communities include Page, Williams, Tusayan, and Sedona.

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Typical Duties

(Illustrative Only)

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Minimum Qualifications

Three years' experience in performing clerical or administrative work within subject area; OR Associate's degree and two years' experience in performing clerical or administrative work within subject area; OR Bachelor's degree and one year experience in performing clerical or administrative work within the subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Preferred Qualifications:
Bachelor’s degree in Criminal Justice or a closely related field;
Prior administrative experience in a legal setting;
Fluency in Spanish.

The ideal candidate will demonstrate strong teamwork skills, possess a comprehensive understanding of the criminal justice system, and have previous experience in clerical or administrative roles. Additionally, fluency in Spanish is required to effectively communicate with diverse populations.

Knowledge, Skills and Abilities

• Considerable knowledge of:
  • Business English, spelling and arithmetic, punctuation and grammar
  • Office practices and procedures

• Skill in:
  • Use of computer systems, Microsoft Suite, and other office machines
  • Report preparation

• Ability to:
  • Compose correspondence dealing with technical and complex matters
  • Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
  • Prioritize, plan and carry out assignments
  • Work safely and support the culture of workplace safety
  • Establish and maintain effective working relationships with employees, other agencies and the public
  • Follow written and verbal instructions
  • Communicate effectively verbally and in writing

Employee Benefits

Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability