What are the responsibilities and job description for the Enterprise Resource Planning (ERP) Administrator - Finance (1025) position at Coconino County, AZ?
Nature of Work
NATURE OF WORK: Under direction, performs technical work of considerable difficulty in planning, development, administration, implementation and ongoing management of the County's ERP and Timekeeping Systems; performs related work as assigned. This position is part of the Finance Department, reporting to the Chief Finance Officer/Finance Director, and works collaboratively to support Finance, Payroll, and Human Resources while working with Information Technology and outside vendors.
Note: This position may be eligible to telecommute up to 50% of the time once trained and onboarded. Employee must be able to respond to system emergencies within 1 hour and must live within the State of Arizona.
Typical Duties
(Illustrative Only)
- Manages, organizes, coordinates, and monitors activities and functions of ERP System in partnership with other departments, outside agencies, system vendors and executive leadership
- Evaluates, analyzes, designs/configures, and maintains the enterprise resource planning software (Tyler Munis) in alignment with business requirements, best practices, governing board policies, regulations, and laws.
- Project planning to accomplish ERP System goals
- Develops specifications and best practices within the ERP software to develop process improvements across departments with a focus on efficiency and data accuracy.
- Acts as a liaison between technical and non-technical subject matter experts across the organization to define and deliver projects related to the ERP system.
- Responsible for supervision, maintenance, general training, and technical support for ERP software in collaboration with vendors and information technology to ensure high availability and security.
- Develops, modifies, or provides input to system projects and initiatives
- Implements application configurations to meet objectives
- Coordinates and integrates ERP System activities
- Leads ERP steering committee meetings to identify objectives and record outcomes
- Interface with all areas affected by projects, including year-end rollovers, open enrollment, 834 Reporting, mass revisions, tax changes, and associated projects to document requirements and validate completion
- Implements, documents, and maintains quality assurance processes
- Works with department stakeholders to design, implement and maintain test plans
- Implements and maintains system security and access approval plan
- Gives presentations or briefings on all aspects of the ERP System implementation, completion, and production maintenance support
- Manages ERP System budget, including contract negotiation and approval processes
- Communicates with end users on the quality of ERP application services
- Maintains documentation of ERP environment and processes
- Research funding opportunities for ERP System sustainability
- Routinely meets with internal and external stakeholders to support ERP functionality and future enhancements
- Defines and validates new or improved business process solutions
- Performs needs analyses and analyzes business processes
- Creates and provides training specific to identified needs and ERP System objectives
- Performs other duties as assigned
Essential functions include but not limited to driving; working with and around others; working with frequent interruptions; repetitive (hand, wrist, elbow and shoulder) motion for computer work; visual acuity (near and far) for computer work and working with applicants; color vision for working with computer screen; hearing and speech for ordinary and conversations and training; touch for computer work.
Minimum Qualifications
Bachelor's degree in public/business administration, information technology, organizational development, or a related field, and four years of experience managing and/or implementing complex organizational business software systems; OR any combination of education, training and experience which demonstrates the ability to perform the duties of the position.
ADDITIONAL REQUIREMENTS: Must obtain an Arizona driver's license by date of hire and maintain it throughout employment. Final job offer will be contingent upon a satisfactory 5-year Arizona Motor Vehicle Report.
The ideal candidate should be self-motivated individual who demonstrates integrity, flexibility, reliability, and dependability in all daily work activities, with a high emphasis on the customer experience. The ideal candidate will have experience as a subject matter expert on an ERP system, supporting Finance, Payroll and Human Resources. The ideal candidate will have strong technical skills for effective and responsive troubleshooting and problem solving.
This position is exempt from overtime.
Please Note: Individuals in exempt classifications as part time employees may be classified as non-exempt per FLSA law regarding minimum weekly salary requirements.
Knowledge, Skills and Abilities
- Considerable knowledge of:
- ERP administration
- Project planning, development, budgeting, and management
- Analyzing business processes
- Design and implementation of automated systems
- Software applications commonly used in project management
- Methodology and tools to manage business process and organizational change
-
Working knowledge of:
- Local governmental functions
- Financial and Human Resources Management concepts
-
Skill in:
- Analyzing business processes
- Successfully completing projects and tasks
- Reaching compromise in competing opinion situations
-
Ability to:
- Mitigate and troubleshoot application anomalies with 3rd party vendors
- Analyze administrative, personnel, and organizational problems and identify appropriate solutions
- Prepare and maintain complex reports and records
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
- Vacation/Annual Leave
- Sick Leave
- 10 Holidays Per Year
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Personal Day Purchase Program
- Vacation Sell Back Program
- Tuition Reimbursement Program
- Wellness Program
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Free bus transportation/ EcoPass bus pass
Elective Coverage
- Dependent Medical, Dental, and Vision
- Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Health Savings Account
- Tax-deferred investment program
- Accidental and Disability Insurance
- Short Term Disability
