Operations Specialist - Superior Court (0726)

Nature of Work

Under general supervision performs comprehensive and specialized administrative clerical and operational tasks in support of court operations including judicial support, public assistance, Americans with Disabilities Act (ADA) coordination, reports, and event participation; performs related work as assigned.

Typical Duties

(Illustrative only)

• Preparation of Court orders
• Assists defendants with ADA coordination in the court room
• Develops, updates, and documents standard operating procedures and workflow processes for Superior Court.
• Prepare orders for set asides, restoration to rights, expungements and criminal history
• Manages and responds to records requests
• Provides back-up coverage as a bailiff
• Conducts legal and procedural reviews and develops workflows
• Coordinates and assists with the Judicial Performance Review (JPR)
• Support Senior Commissioners/Judges Pro Temp
• Provides back-up coverage for Judicial Assistants
• Makes travel arrangements, processes travel claims, and reconciliation statements
• Conducts weekly mail operations
• Responsible for supply management duties
• Reviews applicable statutes, rules, codes and court orders on an ongoing basis and provides timely updates and guidance to judges and court staff.
• Receives, reviews and responds to records requests
• May assist with Transcript Coordination
  
  

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Minimum Qualifications

Three years progressively responsible administrative or clerical experience; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position

Knowledge, Skills And Abilities

Considerable knowledge of:

• Court procedures, legal terminology, and legal documents
• Applicable statutes, rules, codes, and administrative orders
• Business English, spelling, and grammar
• Standard office practices
• Principles of recordkeeping and document management practices
  
  

Skill in

• Recognizing and maintaining the need for confidentiality in work assignments
• Use of computers and software including AJACS, JOLTS, CMS, and Microsoft Office
• Assessing, analyzing, identifying and recommending solutions to problems
• Establishing and maintaining effective working relations
• Reviewing and processing legal documents with accuracy and attention to detail
• Researching and interpreting legal and procedural information
  
  

Ability to:

• Effectively manage conflicting priorities and stressful situations
• Work independently and make sound decisions in accordance with established guidelines
• Adapt to and integrate new computer programs into daily duties
• Prepare and maintain complex reports and records
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with judges, attorneys, other agencies, the public, and the media
• Follows verbal and written instructions
• Communicate effectively in a professional, confidential, and courteous manner, verbally and in writing
• Analyze complex problems and suggest appropriate solutions
• Exercise independent judgment and initiative to effectively carry out difficult assignments
• Work safely and support the culture of workplace safety
• Communicate effectively verbally and in writing
  
  

Employee Benefits

Coconino County offers a comprehensive employee benefits

package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass
  
  

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability