What are the responsibilities and job description for the Proposal Coordinator position at Cochran?
Cochran is a growing civil engineering, construction administration, materials testing and inspection, architectural, geotechnical, and land surveying firm with 7 offices in Missouri. Cochran specializes in both public and private projects including municipal, commercial, residential, transportation, water/wastewater, site development, retail, planning, and interior design. With a team of 120 professionals, Cochran brings unique knowledge, understanding, and a tailored approach to each client's project. The firm is guided by its core values of teamwork, excellence, quality, and trust, ensuring outstanding customer service and principal involvement in all project phases.
Cochran's Union, Missouri headquarters location, is looking for a Proposal Coordinator to join our team.
Job Summary:
We are seeking a detail-oriented and organized Proposal Coordinator to support our team in the development of RFQs and SOQs. This role is ideal for someone who excels in deadline-driven environments, has strong writing and layout skills, and is eager to assist the Proposal Specialist with coordinating RFQ responses. This role requires onsite presence Monday through Friday in our Union, Missouri office.
Key Responsibilities:
- Coordinate and prepare responses to RFQs, RFPs, and SOQs, ensuring timely and compliant submissions
- Gather and organize resumes, project sheets, and firm qualifications for proposals.
- Work closely with project managers, engineers, and leadership to tailor proposals to client requirements
- Maintain and update proposal boilerplate content, project database, and team resumes.
- Assist in developing and updating marketing collateral, including brochures, project sheets, and digital content
- Track proposal status, submission dates, and outcomes
- Support CRM data entry and reporting
Qualifications:
- Experience in proposals or marketing within the AEC industry preferred
- Strong written and verbal communication skills
- Proficient in Adobe InDesign, Adobe Photoshop, Microsoft Word, PowerPoint and Excel; experience with CRM systems is a plus
- Ability to manage multiple deadlines with high attention to detail
- Work location: Onsite- Union, Missouri
Excellent benefits:
- Competitive Salary, commensurate with experience
- 100% company paid Medical, Dental, Vision, Life, and Long-Term Disability Insurance for employee, plus company deductible assistance
- Generous PTO plan and 7 major holidays
- 401k with 4% company match