Legal Scheduling Coordinator

Job Posting: Legal Calendar Clerk / Docket Coordinator

Location: In-person — Morristown, NJ (36 Cattano Ave., Suite 600)

Position Type: Full-Time

Compensation: $45,000 – $55,000 / year (Commensurate with experience)

Benefits: 100% Employer-Paid Medical Coverage, Dental, Vision, PTO, 401(k) with Employer Matching & Profit Sharing

About Cocca & Cutinello, LLP

Cocca & Cutinello, LLP is a premier boutique medical malpractice defense law firm located in Morristown, New Jersey. Dedicated to providing specialized representation, our firm defends individual healthcare providers, physicians, nurses, hospitals, long-term care facilities, and assisted living centers against complex liability claims. Our team delivers client-driven litigation counsel while maintaining a supportive, highly collaborative workplace where every administrative professional plays an essential role in our trial success.

Position Overview

Cocca & Cutinello, LLP is seeking an organized and detail-oriented Calendar Clerk / Docket Coordinator to join our team in Morristown, NJ. In this vital role, you will take full ownership of a busy litigation calendar spanning medical malpractice defense, physician/hospital liability, nursing home negligence, and complex civil litigation matters. Working directly with partners and trial attorneys, you will safeguard the firm’s master docket, monitor court deadlines, and ensure seamless coordination across hearings, depositions, and trial dates.

Key Responsibilities

• Master Docket Management: Maintain, update, and audit the firm’s master litigation calendar for medical malpractice defense, personal injury defense, and general civil matters.
• Deadline Tracking & Compliance: Monitor state/federal court filings, e-Courts entries, and judicial notices to ensure zero missed statutory or procedural deadlines.
• Deposition & Court Scheduling: Coordinate logistics for court appearances, motions, judicial conferences, depositions, expert witness interviews, and Independent Medical Examinations (IMEs).
• Trial Preparation Support: Partner with attorneys to compile trial calendars, organize court reporter coverage, track exhibit exchange timelines, and prepare trial binders.
• Proactive Communication: Send daily calendar alerts, weekly docket digests, and upcoming deadline reminders to partners, associates, and litigation support staff.
• Calendar Auditing: Conduct recurring audits of master schedules against court dockets to maintain complete accuracy across all open cases.

Qualifications

• Experience: 2–4 years of legal calendar coordination or docketing experience in a law firm environment (Medical Malpractice or Civil Litigation Defense highly preferred).
• Education: Associate degree in Legal Studies, Paralegal Certificate, or equivalent professional law firm experience.
• Technical Skills: Proficiency with New Jersey e-Courts, legal calendaring software (e.g., TimeMatters, Clio, or similar docketing tools), and Microsoft Office Suite.
• Knowledge: Firm understanding of New Jersey Court Rules, civil procedure timelines, and motion filing schedules.
• Key Attributes: Exceptional attention to detail, strong analytical communication, superior organizational skills, and the ability to thrive in a fast-paced trial environment.

About Cocca & Cutinello, LLP
Cocca & Cutinello, LLP is a premier boutique medical malpractice defense law firm located in Morristown, New Jersey. Dedicated to providing specialized representation, our firm defends individual healthcare providers, physicians, nurses, hospitals, long-term care facilities, and assisted living centers against complex liability claims. Our team delivers client-driven litigation counsel while maintaining a supportive, highly collaborative workplace where every administrative professional plays an essential role in our trial success.