What are the responsibilities and job description for the Assistant Billing Coordinator position at Cocca & Cutinello, LLP?
We are a boutique medical malpractice defense law firm seeking a detail-oriented Assistant Billing Coordinator. You will support our financial operations by processing invoices, managing electronic billing platforms, and resolving billing discrepancies. This role requires high accuracy, a strong technical aptitude, and the ability to work closely with attorneys and corporate clients.
Key Responsibilities Include
- Invoice Processing: Prepare, review, and edit monthly pre-bills for attorney approval.
- E-Billing Management: Upload invoices to various client electronic billing portals (e.g., LegalX, Tymetrix, Counsellink).
- Compliance Review: Check bills against strict insurance company guidelines to minimize deductions and rejections.
- Error Resolution: Identify, track, and resolve rejected invoices or billing line-item disputes.
- Accounts Receivable: Monitor outstanding balances and follow up with insurance adjusters on delayed payments.
- Administrative Support: Maintain physical and digital financial files, update client billing profiles, and assist with basic reporting.
Qualifications & Skills
- Experience: 1–3 years of legal billing experience, preferably at a personal injury defense law firm.
- Software: Proficiency with legal practice management software (e.g., Serengheti, Clio, Tabs3, Coyote Analytics) and LEDES billing formats, Time Matters & proficiency with Microsoft Excel.
- Attention to Detail: Ability to spot formatting errors, incorrect task codes (UTBMS), and mathematical discrepancies.
- Communication: Strong written and verbal skills for professional communication with insurance clients and firm partners.
- Time Management: Proven ability to meet strict monthly and quarterly billing deadlines in a fast-paced environment.
Work Environment & Benefits
- Setting: Full-time, in-office position at a stable, collaborative small firm.
- Benefits: Competitive salary, health insurance, paid time off, and 401(k) matching with profit sharing.
Salary : $40,000 - $50,000