Foundation Programs Specialist

Foundation Programs Specialist

ORGANIZATION OVERVIEW

Cobb Community Foundation (“CCF” or “Foundation”) is a grant‐making public charity that ACTIVATES GOOD. Our mission is to be a catalyst for a thriving community – mobilizing people, ideas and resources to improve quality of life in and around Cobb. We accomplish this mission by creating and implementing collective giving strategies by and for our community, by offering charitable tools for individuals and organizations, by leading local efforts in community problem solving, and by supporting local nonprofits and helping them to build their capacity.

On a day‐to‐day basis, we work closely with individuals and businesses who have established charitable funds, nonprofits serving our community, and other stakeholders working to create a higher quality of life in Cobb.

POSITION OVERVIEW

The Programs Specialist is an entry-level role supporting the implementation and administration of CCF’s competitive grant and scholarship programs. This individual will assist in coordinating key components of program operations from application and review processes to distribution and post-award tracking, while gaining exposure to the Foundation’s broader work.

This role provides opportunities to interact with fundholders, donors, nonprofit partners, board members, and community stakeholders. The ideal candidate is detail-oriented, organized, and eager to learn, with an interest in community impact and nonprofit operations.

RESPONSIBILITIES

Program Support

• Support the application, review, and selection processes for scholarship and grant programs
• Assist with onboarding new scholarship funds and grant programs
• Provide administrative and logistical support for selection committees, including scheduling, materials preparation, and meeting coordination
• Assist with distribution of funds, ensuring alignment with Foundation policies and procedures
• Support tracking and basic evaluation of program outcomes

Stakeholder Support

• Serve as a point of contact for applicants and partners, responding to inquiries and providing guidance on processes
• Support relationships with fund advisors, educational institutions, and nonprofit partners
• Assist with coordination of program-related communications in collaboration with Communications staff
• Help organize and support events related to grantmaking and scholarship programs

Data Management and Reporting

• Maintain accurate records of applications, awards, and communications in grant and scholarship management systems
• Assist with tracking program metrics and outcomes
• Support preparation of reports for internal and external stakeholders

Process and Operational Support

• Assist in documenting and improving program processes and workflows
• Support implementation of best practices in grant and scholarship administration

General Foundation Support

• Assist with cross-functional initiatives, events, and special projects as needed
• Contribute to a collaborative team environment by supporting organizational priorities

This job description is intended to be general. It will evolve over time and is subject to periodic updating. CCF fosters a team mentality, with team members helping one another and sharing or temporarily transitioning responsibilities as needed to ensure that stakeholder expectations are met and that all team members can thrive.

QUALIFICATIONS

REQUIRED EXPERIENCE AND EDUCATION

• Bachelor’s degree with 0–2 years of relevant experience (internships or related experience in nonprofit, administrative, or program support roles preferred)

OR 5-8 years of relevant business or nonprofit experience

• Demonstrated reliability, integrity, and strong attention to detail
• Proficiency in Microsoft Office (especially Excel, Outlook, and Word)
• Familiarity with databases or willingness to learn grants and scholarship management systems

SKILLS REQUIRED FOR SUCCESS

• Excellent organizational and time-management skills, including ability to plan, organize, and prioritize workload
• Excellent written and verbal communication skills
• Strong interpersonal skills with high level of professionalism, confidentiality, and discretion
• Ability to work both independently and collaboratively
• Attention to detail and ability to manage multiple tasks
• Willingness to learn and take initiative
• Problem-solving mindset

ATTRIBUTES THAT CONTRIBUTE TO SUCCESS

• Self-awareness
• Empathy
• Social awareness
• Self-regulation

Other important information

Position: Full‐time exempt 

Salary: $50,000 - $60,000 dependent on experience

Benefits:

·        Health, dental, and vision insurance, disability, long-term care, life insurance with immediate eligibility

·        401(k) eligibility after 1 year with 3% employer annual contribution

·        15 days paid time off

·        15 paid holidays

·        Office closed week of July 4th (in addition to above)

·        Work from home option up to 2 days/week after 60 days of employment depending on performance

Location:

10th Floor

1100 Circle 75 Parkway

Atlanta, GA

(Co-located with Cobb Chamber of Commerce)

Attire: Business casual

Hours: 8:30 a.m. – 5:00 p.m.

Deadlines, initiatives and events periodically require work outside of these hours.

Work Environment:

CCF has a small, close-knit staff, and we work in a small, open, professional environment. We communicate openly and honestly. We talk to one another but not about one another. We respect one another and believe that all people deserve respect. We work very hard to help one another and the Foundation to succeed, including going beyond each of our own job descriptions. We are honored and humbled to do the work we do to make our community even stronger.

Our Values:

The Cobb Community Foundation is committed to achieving our mission and vision by upholding and promoting the following guiding principles:

·        Steward with Integrity – We are entrusted with financial resources and charitable wishes of our donors and fundholders, and hold ourselves accountable to be ethical, honest, and transparent in our actions.

·        Commit to Excellence – We strive to provide the highest quality and value in everything we do.

·        Lead with Compassion – We take action because we care deeply for our community and those we serve.

·        Give with Purpose – We leverage data to enhance our understanding of the needs of our community and mobilize resources to meet those needs.

·        Embrace Diversity – We embrace diversity, stand for equity, and encourage inclusion through our practices and daily interactions within our organization, community, and partnerships.

·        Foster Collaboration – We work collaboratively with community stakeholders, empower others to build lasting partnerships, and embrace our shared responsibility to work toward productive solutions to strengthen our community.

·        Adapt to Change – We are committed to evolve and grow to serve the changing needs of our community.