Executive Assistant

Are you the kind of Executive Assistant to the CEO who never lets anything slip through the cracks?

Our client is a highly successful, privately owned multi site business with 24 locations and around 500 employees. With ambitious growth plans and a collaborative corporate team of 7, they are investing in a dedicated Executive Assistant to the CEO to strengthen structure, accountability, and operational discipline at the top of the organisation

.
In this role you will act as the operational backbone of the CEO’s office. This is not diary management or travel booking. This is about execution. You will transform the inbox into a command centre, convert conversations into tracked actions, oversee lease and compliance schedules, and ensure 100% follow through so the CEO can focus on strategy and growt

h.
What’s in it for

• youDirect partnership with an ambitious, inspirational
• CEOReal impact in a brand new Executive Administrator to the CEO posit
• ionOpportunity to introduce systems and modernise proces
• sesCollaborative, people focused cult
• ure$80k to $90k sal

ary
You’ll be responsible

• forOwning and structuring the CEO inbox, extracting actions and decis
• ionsImplementing systems and processes to effectively track activities and monitor prog
• ressManaging lease obligations across 24 locations, ensuring deadlines and compliance are
• metAttending meetings, taking structured notes, and driving follow up with internal and external stakehol
• dersHolding others accountable to timelines with professionalism and confid

ence
You’ll

• need10 years experience in an Executive Assistant, Executive Administrator, or senior administrative
• roleExperience supporting a business owner or senior executive in a multi site enviro
• nmentStrong capability with inbox management, spreadsheets, and task tracking sof
• twareProven experience implementing new systems and improving proc
• essesExceptional attention to detail and a completer finisher mi
• ndsetA warm, calm, dependable, and emotionally intelligent app

roach
Location: 100% onsite in Costa Mes

a, CA.
Our client is committed to employment equity and encourages applications from all qualified individuals. All candidates will be considered without regard to race, gender, age, national origin, disability, or any other characteristic protected by law. Every application will be reviewed by a real person and respon