What are the responsibilities and job description for the Litigation Legal Administrative Assistant position at Coastal Wave Recruiting?
Litigation Legal Administrative Assistant
Location: Boston, MA
Compensation: $75,000–$90,000 annually
Schedule: Hybrid – 3 Days In Office / 2 Days Remote
Experience: 5 Years Required; 10–20 Years Strongly Preferred
Practice Area: Complex Civil Litigation
Position Overview
A nationally recognized litigation law firm is seeking an experienced Litigation Legal Administrative Assistant to join its Boston office. This position will provide high-level administrative and litigation support to attorneys and paralegals handling sophisticated civil matters.
The ideal candidate is a seasoned legal administrative professional with extensive litigation experience, strong knowledge of Massachusetts and federal court procedures, and the ability to independently manage multiple attorneys, deadlines, filings, and administrative responsibilities in a fast-paced environment.
This is an excellent opportunity for an experienced legal professional who takes pride in being a trusted and highly dependable member of a litigation team.
Key Responsibilities
- Provide comprehensive administrative and secretarial support to assigned attorneys and paralegals.
- Draft, format, edit, proofread, and finalize briefs, pleadings, correspondence, motions, discovery materials, and other legal documents.
- Prepare Tables of Contents and Tables of Authorities.
- Create document shells and assist attorneys with motions, discovery, hearings, and trial preparation.
- Electronically file documents with Massachusetts state and federal courts.
- Maintain knowledge of applicable state and federal court rules, filing procedures, and deadlines.
- Proofread legal documents for formatting, accuracy, completeness, and compliance prior to filing or distribution.
- Maintain organized and up-to-date electronic client and matter files.
- Manage attorney calendars, appointments, court dates, filing deadlines, meetings, and other critical dates through Outlook.
- Coordinate attorney travel arrangements and prepare expense and mileage reimbursements.
- Enter, review, and revise attorney time entries and applicable litigation codes.
- Review vendor invoices and prepare check requests and payment submissions.
- Assist with prebill editing and coordinate with billing personnel to ensure accurate and timely client invoicing.
- Assist with conflict checks and new matter procedures.
- Provide professional telephone and client support on behalf of assigned attorneys.
- Assist attorneys and paralegals with trial preparation and other litigation-related projects as needed.
Qualifications
- 5 years of experience as a litigation legal administrative assistant or litigation legal secretary required.
- Candidates with 10–20 years of sophisticated litigation support experience are strongly encouraged to apply.
- High school diploma required; college degree preferred but not required.
- Strong experience with state and federal electronic court filing is required.
- Knowledge of Massachusetts state and federal court rules and procedures, including familiarity with Massachusetts Superior Court Rule 9A, strongly preferred.
- Advanced proficiency with Microsoft Word and Outlook; proficiency with Excel and PowerPoint.
- Experience with legal technology and filing platforms such as PACER, ECF, Odyssey, File & ServeXpress, LexisNexis, and iManage, or comparable systems.
- Experience with Aderant or similar legal billing software is a plus.
- Notary Public designation is a plus but not required.
- Experience supporting attorneys in complex civil litigation is strongly preferred.
What We're Looking For
The successful candidate will be someone who is:
- Highly organized and exceptionally detail-oriented.
- Comfortable supporting busy litigation attorneys with competing priorities.
- Able to work independently and anticipate attorney needs.
- Experienced managing court deadlines and time-sensitive filings.
- An excellent written and verbal communicator.
- Skilled at proofreading and producing polished legal documents.
- Dependable, professional, and responsive.
- Comfortable working in a high-volume, deadline-driven environment.
- Able to prioritize multiple assignments without sacrificing accuracy.
- Collaborative and willing to assist attorneys, paralegals, and colleagues as needed.
- A strong problem solver who takes ownership of their work.
Compensation & Benefits
Salary: $75,000–$90,000 annually, depending on experience and qualifications.
The firm offers a comprehensive benefits package that includes:
- Medical, dental, and vision insurance
- Life insurance
- 401(k) retirement plan
- Paid time off
- Cell phone stipend
- Technology reimbursement/support
- Fitness reimbursement
- Professional liability coverage
- Identity protection benefits
- Hybrid work flexibility
- Additional firm-sponsored benefits and resources
Salary : $75,000 - $90,000