What are the responsibilities and job description for the Studio Operations & Client Experience Coordinator position at Coastal Vista Design, Inc.?
Company Description Coastal Vista Design, Inc. envisions new possibilities for coastal landscapes, with a focus on the unique challenges faced by coastal residents and communities. Based in Florida, the studio approaches landscape architecture with an awareness of how development has reshaped subtropical and tropical environments over the past century. The team recognizes that current conditions differ greatly from those even a decade ago and designs with resilience and adaptation in mind. Inspired by founder Leigh’s vision, Coastal Vista Design pursues transformative solutions that balance environmental sensitivity, aesthetics, and functionality for coastal sites.
Job Title: Studio Operations & Client Experience Coordinator
Type: Full-Time | In-Person | Salaried
Location: Fort Myers & Sanibel Island, FL
About the Role
We're a values-driven company looking for a trustworthy, highly organized team member to be the operational backbone of our business. You'll be the first voice clients hear and the last detail that gets checked before anything goes out the door. Integrity is non-negotiable here — you'll have access to sensitive client accounts and company systems. We need someone who does the right thing even when no one is watching.
If you love systems, people, and getting things done — this role is for you.
Key Results Areas (What Winning Looks Like)
- Client Relations — Phones answered promptly, clients feel cared for, follow-ups happen without reminders
- Scheduling — Calendar is clean, conflicts caught early, team is never surprised by a meeting
- Proposals — Written accurately and issued on time, every time
- Financials — Invoices processed correctly in QuickBooks, zero billing errors
- Permitting & Submittals — Deadlines tracked, submissions made on time, payments processed without delay, clients kept informed of permit status
- Office Operations — Orders placed, files organized, printing and mailing handled without gaps
Must-Have Qualifications
- QuickBooks proficiency
- Proficiency with Microsoft office and Adobe Creative Suite - InDesign
- Experience with Teamwork or similar project management software
- Strong written and verbal communication
- Detail-oriented with a proactive, self-starter mindset
- Demonstrated history of honesty and accountability — references will be checked thoroughly
- Valid driver's license
· Experience working in an architecture, engineering, or design office, or a related construction field, is a plus.
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Who Thrives Here
- You own your mistakes and fix them fast
- You protect client and company information like it's your own
- You don't cut corners when no one is looking
- You're proactive — you see what needs to happen and you do it
- You're a year-round Southwest Florida resident committed to long-term stability
Compensation & Benefits
- Salary: $48,000 - $54,000 based on experience (Total compensation package valued at $60,000 )
- Employer-sponsored health insurance
- 401(k) retirement plan
- Sanibel Causeway toll reimbursement
- Two office locations: Sanibel Island and Fort Myers
- 90-day performance review with growth opportunity
A Note on Our Culture
We are a team that holds each other to a high standard — professionally and personally. We expect transparency, accountability, and a commitment to doing right by our clients and each other. If that resonates with you, we'd love to hear from you.
To Apply email Info@coastalvistadesign.com
Salary : $48,000 - $54,000