What are the responsibilities and job description for the Administrative Assistant position at Coastal Ridge Elementary School?
Administrative Assistant – School Year (2026-2027)
Coastal Ridge Elementary School | York, Maine
Position Overview
Coastal Ridge Elementary School is seeking a dedicated and welcoming Administrative Assistant to join our front office team for the upcoming school year. This is a school-year position (186 days) beginning Late August and concluding in mid-to late June
As the first point of contact for our "CRES" families and visitors, you will play a vital role in maintaining the positive, supportive environment our school is known for. You will work closely with the Principal, the full-year administrative assistant, and our faculty to ensure daily operations run smoothly for our students and staff.
Key Responsibilities
The Face of CRES: Greet visitors, maintain security logs, and act as a helpful liaison between school staff, parents, students, and the York community.
Communication Hub: Manage the multi-line phone system and school intercom; draft school-wide correspondence, and daily reports.
Logistics & Coordination: Organize logistics for school performances and meetings, manage room scheduling, and support teacher coverage as needed.
Data & Records: Maintain accurate student records, manage daily attendance data, and track bussing information and class rosters.
Office Operations: Operate and perform minor troubleshooting for all office equipment (copiers, radios, etc.) and assist staff with general clerical needs.
Student Support: Assist in the management of student awards and certificates.
School Promotion: Maintain the school's public and social media messaging
Required Skills & Qualifications
Communication: Ability to communicate clearly and warmly while maintaining strict confidentiality regarding student and family information.
Tech Savvy: Proficiency with Google Workspace and a willingness to master our student information systems.
Problem Solving: Strong organizational skills with the ability to "think on your feet" in a fast-paced elementary school environment.
Professionalism: A track record of building positive relationships with children, colleagues, and the public.
Minimum Requirements:
High School Diploma or equivalent.
Preferred: Post-secondary education and prior experience in an educational setting.
Experience in a high-traffic, public-facing role.
Work Schedule & Details
Duration: 196 days
Start Date: August 2026.
End Date: Mid-June 2027.
Hours: Monday – Friday, TBD
To Apply: Please submit your resume, cover letter, and three professional references through Schoolspring.com. Coastal Ridge Elementary is an equal opportunity employer.