Executive Assistant — San Diego (Hybrid)

Coastal Pay is looking for a highly organized, detail-driven Executive Assistant to support our leadership team. This is a great opportunity for someone who enjoys creating order, anticipating needs, and keeping operations moving with ease. Five years of experience or more.

Schedule

• Hybrid: Remote with 1–2 days per month in our San Diego office
• Flexible hours depending on executive needs
• Ideal for someone who is self-motivated and thrives with autonomy

• Manage executive calendars, schedule meetings, and coordinate travel
• Assist with daily priorities, follow-ups, and communication flow
• Prepare documents, presentations, and reports
• Organize files, processes, and internal communication
• Serve as a key support partner to leadership, ensuring tasks stay on track
• Support company projects by gathering information and helping move things forward

• Highly organized with exceptional attention to detail
• Strong communicator—clear, professional, and reliable
• Problem solver who anticipates needs before they arise
• Tech-savvy, able to learn new tools quickly
• Discreet and professional when handling confidential information
• Comfortable in a fast-moving environment with shifting priorities
• Experience as an Executive Assistant or administrative support is a plus

You are someone who loves supporting others and keeping a business running smoothly. You enjoy structure but can pivot when needed. You take pride in being the person leadership can rely on—organized, proactive, and steady. You're the type of person who:

• Loves checklists, calendars, and efficient workflows
• Experienced (5 years minimum as an Executive Assistant)
• Notices the small details others miss
• Steps in before being asked
• Communicates with professionalism and kindness
• Thrives in a role where you make things easier for the team

• San Diego, CA (Hybrid: remote 1–2 office days/month)

• $30/hr