What are the responsibilities and job description for the Administrative Assistant position at Coastal Moto LLC?
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role involves providing exceptional administrative support, managing office operations, and ensuring smooth daily functions. The ideal candidate will demonstrate excellent communication skills, strong organizational abilities, and a proactive attitude to help keep our office running efficiently. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you to make a meaningful impact while developing your professional skills.
Duties
- Serve as the first point of contact at the front desk, greeting visitors and directing phone calls with professionalism and courtesy
- Manage multi-line phone systems, screen calls, and relay messages accurately and promptly
- Handle data entry, filing, and document proofreading to ensure accuracy and organization
- Maintain calendars, schedule appointments, and coordinate meetings using Microsoft Office and Google Workspace tools
- Assist with bookkeeping tasks using QuickBooks and support basic office management functions
- Provide excellent customer service by responding to inquiries via phone or email, supporting client needs effectively
- Support office management activities including supply ordering, record keeping, and maintaining a tidy work environment
Requirements
- Proven experience in an office setting with strong clerical skills and familiarity with office management procedures
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic computer literacy
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Bilingual abilities are a plus to serve diverse clients and team members effectively
- Excellent organizational skills with keen attention to detail; ability to prioritize tasks efficiently
- Strong typing skills coupled with good phone etiquette and customer support experience
- Previous experience as a receptionist, personal assistant, or medical/dental receptionist is advantageous
- Knowledge of multi-line phone systems, data entry procedures, filing systems, and calendar management tools
Join us to be part of a vibrant team dedicated to excellence in administrative support! We value energetic professionals who bring enthusiasm, precision, and a can-do attitude to their work every day. This paid position offers an exciting opportunity to grow your career while contributing meaningfully to our organization’s success.
Pay: $21.76 - $26.21 per hour
Expected hours: 35.0 per week
Benefits:
- 401(k)
- Employee assistance program
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Relocation assistance
Work Location: In person
Salary : $22 - $26