Finance Clerk/Payroll Clerk

Knowledge, Skills, and Abilities

• Knowledge of basic bookkeeping practices and procedures.
• Demonstrated ability to utilize various office productivity software programs.
• Ability to work with general ledger, trial balance and financial statements.
• Ability to perform mathematical computations accurately and quickly.
• Ability to perform data entry quickly and accurately.
• Ability to effectively organize time and activities.
• Ability to form and maintain effective working relationships with colleagues, clinic staff, and supervisory personnel.
• Must be able to sit, stand, bend, lift, and move intermittently during the work day.
• Ability to work independently

Qualifications/Education Requirements

Graduation from an accredited high school, or receipt of a GED certificate; undergraduate education in the area of business or accounting or documented combination of training and experience to demonstrate ability to perform job responsibilities. Valid driver’s license

Core Competencies

• Reviews and validates timesheets for compliance with policy and communicates with employees or supervisors regarding missing punches or other timesheet issues.
• Responds to payroll inquiries regarding timesheets, PTO or other questions in a timely and professional manner.
• Processes payroll biweekly, including verification of total hours for all employees, reimbursements for expenses and any necessary adjustments.
• Reconciles timesheet total amount to ACH for review by CFO.
• Prepares biweekly employer and employee retirement payments and submits payment electronically to retirement company.
• Submits biweekly Health Savings Account deductions for deposit to employee accounts.
• Maintains payroll direct deposit records.
• Coordinates with Human Resources to set up of all new hires, including timesheet settings and leave, with follow up on benefit enrollment to ensure coverage and deductions are in place in a timely manner.
• Coordinates with Human Resources on FMLA and terminations to ensure collection of benefit deductions or recapture of any reimbursed expenses is communicated to the employee appropriately.
• Prepares monthly and quarterly productivity bonus calculations for review by the Chief Financial Officer.
• Prepares payroll tax reports as required including, but not limited to, Form 941, State Employers Return of Tax Withheld and SUTA.
• Maintains all payroll deductions and reconciles invoices to payroll withholdings, tracking resolution of any billing or coverage discrepancies.
• Reconciles general ledger accounts for deductions to on a quarterly basis, including but not limited to, Garnishments, Taxes, Retirement, Health Insurance, Dental Insurance, Life insurance and Coffee Funds.
• Maintains relationship with Benefits Administrator
• Primary responsibility for preparation of annual tax filings and required transmittal forms for W2’s and other payroll related filings.
• Prepares annual census for 401K plan and annual report to participants.
• Serves and backup for processing daily administration receipts and bank deposit.
• Assists the Director of Finance and CFO with production of reports and correspondence, as requested.
• Upholds, complies with, and enforces the Core Principles and Code of Conduct
• Performs other duties as requested/required