Accounts Payable Clerk

Position Summary

We are seeking a detail-oriented and reliable Accounts Payable (AP) Clerk to join our finance team. The AP Clerk will be responsible for performing a range of accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This role ensures the accuracy of financial records and maintains positive relationships with our vendors and suppliers.

Key Responsibilities

• Invoice Processing: Receive, vouch, code, and enter a high volume of vendor invoices and expense reports into the accounting software in a timely and accurate manner.
• Three-Way Match: Perform the "three-way match" (comparing purchase orders, receiving reports, and invoices) to verify the accuracy of transactions before payment approval.
• Payment Execution: Prepare and process electronic transfers and payments (ACH, wire transfers) and print and mail checks according to payment terms and company policy.
• Reconciliation: Reconcile vendor statements monthly and research and resolve invoice discrepancies and correspondence.
• Communication: Respond promptly and professionally to all vendor inquiries, maintaining strong vendor relationships.
• Record Keeping: Maintain accurate, organized, and complete AP records and files.
• Month-End Close: Assist with month-end closing procedures, including preparing assigned accruals and AP reports.
• Compliance & Audits: Support annual audits by providing necessary documentation and information to auditors.
• Process Improvement: Identify and recommend process improvements within the accounts payable function.

Required Qualifications and Skills

• Education: High school diploma or equivalent required; an associate’s or bachelor’s degree in Accounting, Finance, or Business Administration is preferred.
• Experience: 2 years of proven experience in an accounts payable role or general accounting/bookkeeping experience.
• Technical Skills:
• Proficiency in Microsoft Office Suite, particularly strong Excel skills
• Experience with QuickBooks accounting software (desktop or online).
• Core Competencies:
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to prioritize and multitask in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and a proactive approach to resolving discrepancies.
• Ability to work independently and as part of a team.

Pay: From $22.00 per hour

Expected hours: 25.0 per week

Work Location: In person

Salary : $22