Association Membership & Operations Assistant

The Coalition of Advanced Practice Registered Nurses of Indiana (CAPNI) is a member-based organization dedicated to advancing the role and impact of Advanced Practice Registered Nurses (APRNs) through advocacy, education, and professional development across the state of Indiana.

CAPNI is seeking a Membership & Operations Assistant to support the daily operations of the organization while assisting with membership administration and daily operations.

The ideal candidate is detail-oriented, organized, and self-motivated, with the ability to manage multiple administrative responsibilities from concept through completion. This role requires strong accountability and the ability to work independently in a remote environment.

Location: Remote (your home office); Requires access to Indianapolis or surrounding area as needed

Hours:

This role offers a flexible work structure while meeting organizational needs:

• Estimated at 10-15 hours per week. Some availability needed between Monday–Friday 9:00 AM – 3:00 PM ET for coordination.
• Ability to increase hours during peak project periods, such as conferences or major organizational initiatives (anticipated one to two peak periods per year).
• Collaborative meetings within Indianapolis or surrounding areas approximately once per month

Status: Independent Contractor (1099)

Anticipated Start: Mid-April to May

Compensation Range: $25–$30 per hour, commensurate with experience and position fit

Submit Resume: Amy Thornburg, Executive Director, at CAPNIExecutiveDirector@gmail.com

Key Responsibilities | Operational Assistance

• Respond to association inquiries in a timely and professional manner through email and phone
• Assist with maintenance of the organization’s website content
• Assist with social media accounts, including content scheduling and engagement
• Support regional representatives with posting and communications regarding regional events
• Assist with tracking member participation and segmentation for communications, surveys, and outreach
• Assist with organizing financial records, including tracking invoices, payments, and receipt documentation
• Maintain accurate lists of speakers, exhibitors, sponsors, and attendees
• Maintain internal dashboards and organizational reports
• Support tracking of organizational initiatives, program participation, and engagement metrics

Key Responsibilities | Membership Services Assistance

• Assist with the membership database to ensure accurate member records
• Assist with membership renewals and member communications
• Assist with tracking membership metrics and engagement trends
• Support general membership communications regarding renewals and stewardship
• Coordinate marketing communications including email distribution and templated graphic creation
• Maintain member interest lists (committees, regions, volunteer roles)

Required Experience

• Minimum of 18 months of experience working with an association, member-based organization, or community-based organization (e.g., YMCA, gym, or similar) or healthcare experience
• Associate’s degree or equivalent professional experience
• Demonstrated proficiency with commonly used digital platforms such as Google Workspace, Canva, Toggl, virtual meeting platforms, and project/task management software (Basecamp or similar)
• Familiarity with independent contractor work arrangements preferred
• Must maintain a fully functional home office, including personal computer, internet access, and necessary equipment

Desired Skills & Competencies

• Strong organizational and administrative skills
• Ability to manage multiple projects and priorities
• High attention to detail and accuracy
• Ability to work independently and maintain accountability in a remote environment
• Familiarity with healthcare organizations or nursing associations is a plus

Why Work with CAPNI

• Be part of a mission-driven organization advancing APRN leadership in Indiana
• Flexible remote work environment
• Opportunity to grow within a developing professional association
• Contribute to initiatives that impact healthcare professionals and patient care across the state

Interested candidates should send a resume to Amy Thornburg, Executive Director, at CAPNIExecutiveDirector@gmail.com. Position will remain open until filled.