What are the responsibilities and job description for the Business Assistant position at COALITION LIFE?
Description
If you are looking to make a real, immediate impact on the world, then join the nation’s largest professional pro-life sidewalk counseling organization – Coalition Life. We are seeking a prayerful, detail-oriented, and mission-driven individual to serve as our full-time Business Assistant.
The Business Assistant plays a vital role in supporting Coalition Life’s day-to-day business operations, donor services, financial processes, and administrative functions. Working closely with leadership, this position ensures that financial processes, contracts, compliance matters, and donor services are executed with accuracy and professionalism. This role is ideal for a proactive, organized individual who thrives in a mission-driven, collaborative environment.
Key Responsibilities
Mission & Daily Practice
Qualifications
If you are looking to make a real, immediate impact on the world, then join the nation’s largest professional pro-life sidewalk counseling organization – Coalition Life. We are seeking a prayerful, detail-oriented, and mission-driven individual to serve as our full-time Business Assistant.
The Business Assistant plays a vital role in supporting Coalition Life’s day-to-day business operations, donor services, financial processes, and administrative functions. Working closely with leadership, this position ensures that financial processes, contracts, compliance matters, and donor services are executed with accuracy and professionalism. This role is ideal for a proactive, organized individual who thrives in a mission-driven, collaborative environment.
Key Responsibilities
Mission & Daily Practice
- Pray daily for the mission of Coalition Life.
- Maintain a strong personal commitment to the organization’s pro-life mission and values.
- Review and direct donor-related cases daily, ensuring timely follow-up.
- Answer incoming calls and respond to donor voicemails and questions within 24 hours.
- Assist with the processing and acknowledgment of donations.
- Track and process tax credits
- Support financial operations in QuickBooks, including categorizing transactions, reconciling accounts, and attaching receipts.
- Journal entries into QuickBooks.
- Review and approve staff expense reports; send payroll reminders to the team.
- Process checks and cash deposits as needed.
- Manage bi-monthly invoice payments, ensuring recurring obligations are paid on schedule.
- Scan, save, and file receipts and financial documents
- Manage the business email inbox: maintain the Master Calendar, route invoices and receipts, and flag non-routine items for leadership.
- Collect, open, and distribute daily mail.
- Prepare and manage business documents including statements, invoices, and formal correspondence.
- Order and manage office supplies and merchandise based on incoming requests.
- Provide general administrative support as needed.
- Maintain physical employee files and the Master Employee List.
- Assist with new hire orientation in coordination with leadership.
- Competitive pay
- Medical, dental and vision benefits
- Flexible schedule
- Paid time off
- Retirement plans
- The privilege of working alongside other pro-life heroes making a real difference
Qualifications
- High school diploma, associate’s degree, or 2 years of experience in a related field.
- Strong, sincere commitment to the mission and values of Coalition Life.
- Highly organized and detail-oriented with the ability to manage multiple priorities.
- Experience with QuickBooks or similar accounting software.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive financial and donor information with discretion.
- Prior experience in business administration, nonprofit operations, or finance.
- Experience with a CRM platform (e.g., Salesforce, Paypal, Stripe).
- Familiarity with payroll processing software (e.g., Paylocity).
- Experience with task management tools (e.g., GQueues).
- Nonprofit experience.