What are the responsibilities and job description for the Administrative Assistant position at Coalition Legal?
Location: Hybrid (Lake County/Remote)
Reports to: President/Managing Attorney Stephen R. Miller
Hours: 15-20 hours/week; flexible schedule
Compensation: $23-$25/hour
Application Process: Send your resume and cover letter to info@coalitionlegal.org
We are seeking a detail-oriented and organized Administrative Assistant to interact with clients and prepare necessary documentation related to restorative justice activities in Lake County. This role requires both interpersonal and computer/office skills.
Responsibilities:
- Learn how to review criminal records for expungement, sealing, driver's license reinstatement, and healthcare waiver cases.
- Assist with preparing and filing petitions, motions, and other legal documents.
- Update and maintain accurate client information in our case management system.
- Review court records and help determine client eligibility.
- Communicate with clients by phone, email, and text regarding their cases.
- Help prepare case files and supporting documents for attorney review.
- Track deadlines and ensure client files remain organized and up to date.
- Work closely with attorneys and staff to move cases through the legal process.
- Build positive relationships with clients by providing compassionate and professional customer service.
- Participate in team meetings and assist with improving office workflows.
- Receive hands-on training in Illinois expungement and sealing law.
- Perform general administrative and case management tasks as needed.
Requirements:
- High school diploma
- Bilingual preferred: English/Spanish
- Proficiency with email, Excel, Google Docs, and Dropbox
- Strong organizational skills and attention to detail
- Excellent communication and time management skills
- Ability to work independently and manage multiple tasks
This is a part-time position with flexibility for the right candidate. If you enjoy learning something new, interacting with the greater Lake County community, and keeping track of details, we’d love to hear from you.
About Us
The mission of Coalition Legal is to provide free legal services, primarily in Lake County,
Illinois, to help our clients whose past criminal records create barriers in areas such as
employment and housing, while restoring their sense of dignity and self‑worth.
Our goal is for people whose past criminal records no longer reflect who they’ve
become to realize their potential and thrive as fully contributing members of their
communities.
Salary : $23 - $25