What are the responsibilities and job description for the Staff Accountant position at Coalition for Christian Outreach?
Staff Accountant, Mission Services - Finance, Hybrid
OUR MISSION
Our mission is transforming college students to transform the world. We call college students to serve Jesus Christ with their entire lives by:
Sharing the Gospel with students and developing passionate disciples of Jesus Christ.
Serving together with the church and inviting students into the lives of local congregations.
Giving students a vision for serving Jesus Christ in their studies, jobs, communities, and families.
OUR VISION
Our vision is to see a generation of college students transformed by the power of Jesus Christ and His Gospel, in partnership with the local church, reaching the world for the glory of God.
OUR VALUES
1. All things belong to God. 2. Jesus changes people’s lives. | 3. We love college students. 4. We embrace God’s multiethnic kingdom. | 5. Faithfulness is pursued together. 6. We celebrate life. |
PURPOSE OF POSITION
The Staff Accountant supports the day-to-day financial operations of the CCO, including donation processing, daily cash transactions, accounts payable, expense reimbursement, and payroll. This position also assists with month-end close, monthly reconciliations, and the annual audit. Through accurate and timely accounting, the Staff Accountant helps ensure faithful stewardship of the gifts entrusted to the ministry by donors and ministry partners.
RESPONSIBILITIES
Donation Processing
● Process, record and deposit all gift types, including cash, checks, online and recurring gifts, ACH and wire transfers, stock and other non-cash contributions, and in-kind donations
● Ensure gifts are accurately classified by fund, campaign and donor restriction, and recorded in accordance with donor intent
● Reconcile Raiser’s Edge contribution activity to the Financial Edge NXT general ledger; research and resolve variances timely
● Support the timely issuance of gift acknowledgments and annual contribution statements
● Maintain strict confidentiality of donor and giving information
Cash Processing and Reconciliation
● Process daily cash transactions, including receipts, deposits and disbursements, ensuring accurate and timely recording to the general ledger
● Support the monthly reconciliation of cash and bank accounts; research, document and resolve reconciling items timely
● Maintain complete supporting documentation for daily cash activity in accordance with established internal controls and segregation of duties
Accounts Payable
● Manage the payables process from invoice receipt through payment, ensuring proper authorization, supporting documentation, and coding to the correct fund, department and general ledger account
● Review accounts payable entries for accuracy and completeness
● Maintain vendor records and respond to vendor inquiries; assist in preparation of annual Form 1099 filings
Expense Reimbursement
● Administer the employee expense reimbursement and corporate card program
● Review expense reports and card transactions for policy compliance, adequate documentation, business purpose, and proper account coding
● Reconcile card statements and follow up on outstanding items
Payroll
● Assist with preparation of payroll journal entries and allocations; reconcile payroll-related liability and clearing accounts as requested
● Assist with payroll tax matters and year-end reporting, including W-2 review, as requested
Month-End Close and Reconciliations
● Assist with monthly financial closings, including preparation of journal entries, accruals and allocations
● Assist with preparation of account reconciliations monthly, including cash and investment accounts, and resolve reconciling items
● Maintain and reconcile fixed asset schedules and related depreciation
● Assist in the preparation and accuracy of financial statements in accordance with US GAAP, including net asset classification and the release of donor restrictions
● Develop and prepare historical and analytical information to facilitate the annual budget preparation and presentation
● Produce ad hoc reports and queries for campus support staff and leadership
Audit and Compliance
● Support the annual audit by preparing schedules, reconciliations and supporting documentation, and responding to auditor requests
● Assist with the preparation of Form 990 and other regulatory filings, as requested
● Maintain internal controls and support compliance initiatives
Other Projects & Duties Assigned
● Pray regularly and frequently for the ministry of the CCO.
● Complete other duties and projects as assigned.
REQUIREMENTS
Education
● Bachelor’s degree in Accounting preferred; an equivalent combination of education and experience will be considered
Experience
● Minimum of 1-3 years of accounting experience required; 5 years accounting experience preferred
● Not-for-profit or fund accounting experience preferred, including familiarity with net asset classification and donor-restricted funds
Skill Set
● Working knowledge of US GAAP as applicable to not-for-profit organizations, including fund accounting, net asset classification and donor restrictions
● Experience with Blackbaud Financial Edge NXT and Raiser’s Edge preferred
● Experience with ADP, or a comparable payroll system, preferred
● Experience with an Enterprise expense management system, preferred
● Proficient in Microsoft Office & Google Suite products, with strong Microsoft Excel and Google Sheets skills, preferred
● Collaborates with teams.
● Manages competing priorities and tasks in a timely manner.
● Displays initiative and can work independently.
● Attention to detail and a high degree of accuracy
● Organized and dependable in meeting recurring deadlines
Spiritual Health
● Nurture growth through regular worship in a local church, prayer, Scripture study, and other spiritual disciplines.
Personal Conduct
● Displays personal conduct consistent with CCO Statement of Faith, Core Values and the CCO employee handbook.
Professional Growth
● Plan and pursue professional development opportunities approved by the department lead.
Work Value
● Demonstrates a passion for the Gospel, the church, and college students.
● Proactive in preparation and timely in response.
● Encourages the growth and development of others.
● Values excellence.
Other Requirements
● Valid Driver’s License or reliable transportation for travel
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.