What are the responsibilities and job description for the Office Assistant position at Coalfield Logic?
Office Assistant
We’re looking for an Office Assistant to provide hands-on support across the day-to-day activity of our Miami office. You’ll help organize information, respond to routine requests, prepare materials, and support different teams with the practical tasks that keep the office operating smoothly.
This is a varied role for someone who enjoys staying busy, keeping things organized, and being someone the wider team can rely on.
A typical week could involve:
- Helping prepare documents, forms, and information for internal use
- Checking shared emails and directing requests to the appropriate team
- Updating spreadsheets, contact lists, and internal records
- Assisting with meeting arrangements and calendar coordination
- Organizing incoming mail, deliveries, and office correspondence
- Preparing materials needed for meetings and team activities
- Monitoring office supplies and communicating when stock needs attention
- Helping maintain organized digital and paper filing systems
- Gathering information requested by different departments
- Following up on routine tasks that are still outstanding
- Assisting with basic data entry and information updates
- Supporting short-term office projects and administrative requests
- Keeping shared office areas and resources organized
- Handling company information professionally and confidentially
Monday to Friday
The position is full-time and office-based in Miami, FL. You’ll work alongside different teams and receive training on the systems, procedures, and processes used within the office.
Hours: 8:30am–5:00pm
Schedule: Monday–Friday
Employment: Full-time | Permanent
Location: Miami, FL
Previous experience in administration, customer service, reception, retail, hospitality, scheduling, data entry, or another organized support role is helpful, but it isn’t the only type of experience we consider.
You’ll need to be comfortable communicating with others, learning new systems, handling information carefully, and keeping track of several tasks throughout the day.
Basic computer skills, attention to detail, reliability, and a willingness to learn are important.
Training will be provided on company systems, office procedures, and the responsibilities of the position.
Applications
If you’re looking for a full-time Office Assistant position in Miami, FL and enjoy supporting people, organizing information, and keeping everyday tasks moving, submit your current resume for consideration.
We are an equal opportunity employer and consider qualified applicants in accordance with applicable federal, state, and local laws.
Pay: $19.00 - $24.91 per hour
Benefits:
- 401(k)
- Life insurance
- Parental leave
Work Location: In person
Salary : $19 - $25