Operations Coordinator

Company: CO-Ver

Title: Operations Coordinator

Location: Jacksonville, FL 32224 — fully in office

Schedule: Monday–Friday, 8:30 AM–4:00 PM

Level: Entry level — training provided

Reports to: Chief of Staff

CO-Ver is a growing software company looking for an organized, dependable Operations Coordinator to keep our Jacksonville office running smoothly. This is a behind-the-scenes role — there's no walk-in traffic. You'll support our team with scheduling, documentation, and office operations, and handle the day-to-day details that support the growth of the business. It's a great first role for someone who wants to grow with a startup in a professional office environment.

This role is for a true self-starter. You won't be handed a task list every morning. We're looking for someone who learns what the business needs, builds a consistent daily and weekly routine around it, and keeps things moving independently — spotting what needs to be done and handling it without being asked.

• Answer and route phone calls and manage the general email inbox
• Maintain calendars, schedule meetings and appointments, and send reminders
• Schedule product demos with prospective and beta customers, coordinating calendars and sending confirmations
• Prepare, format, and proofread correspondence and other documents
• Keep the company Google Drive organized — file documents in the right folders, apply naming standards, and archive outdated material
• Receive vendors and deliveries (water service, packages, couriers), sign for and distribute items, and process outgoing mail
• Track and order office supplies; coordinate with vendors and building maintenance
• Support the team with special projects and other administrative duties as assigned

Required

• High school diploma or GED
• Strong written and verbal communication skills
• Working knowledge of Microsoft Office (Word, Excel, Outlook) and/or Google Workspace
• Highly organized, detail-oriented, and able to manage multiple tasks
• Self-motivated and able to work independently with minimal day-to-day direction
• Able to build and maintain a consistent routine based on the business's ongoing needs
• Professional, friendly demeanor with coworkers and vendors
• Reliable transportation and ability to work in office Monday–Friday in Jacksonville (32224)

Preferred

• 0–1 year of office, reception, or customer service experience (internships and school jobs count)
• Associate degree or coursework in business administration
• Familiarity with scheduling or calendar tools
• Interest in technology or working at a startup

Salary: Starting at $40,000 per year

Benefits:

• Health insurance
• Paid time off
• 401(k)