What are the responsibilities and job description for the Executive Assistant II (Active Secret Clearance Required) position at CMT Services Inc?
ABOUT US:
CMT Services Inc. is a dynamic, small business supporting Federal, State, and Local government agencies. As an SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients.
Position Title: Executive Assistant II (Active Secret Clearance Required)
Location: on-site
Washington, DC
600 19th Street NW
Employment type: Full-time
Requirements
- Possess Active SECRET level Security Clearance.
Position Summary: The Executive Assistant II performs specialized, non-routine support requiring independent judgment, initiative and tact, and coordinates work across the secretarial and clerical group.
Key Responsibilities:
- Manage the executive's daily calendar, give a morning briefing of the day's activities and send reminders.
- Schedule meetings and coordinate executive communications: calls, emails and internal and external contacts.
- Draft executive-level correspondence and prepare documents in Word, PowerPoint, Publisher, Excel and SharePoint.
- Arrange government travel in E2: tickets, hotels, rental cars, per diem estimates and vouchers.
- Track and report time and attendance in TATEL.
- Maintain organized paper and electronic files with accuracy and confidentiality.
- Coordinate executive projects, meetings, conferences and events, including agendas and follow-ups.
- Identify and implement administrative process improvements.
- Monitor projects and finances for an assigned functional unit.
- Determine collection and analysis methods for assigned projects and prepare complex briefings.
- Prepare reports and recommend actions.
- Coordinate work within the secretarial and clerical support group.
- Lead project administration, event planning and office relocation planning.
- Adhere to all standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).
Required Qualifications:
- U.S. citizenship.
- Maintain an Active SECRET clearance.
- 6 years of experience
- Proficient in Microsoft Office and able to learn PPT-specific systems.
- Strong organization, project management and multitasking; manage taskers independently within deadlines.
- Professional conduct and complete confidentiality.
- Budget tracking and executive briefing experience.
Education
- Bachelor's degree, or 10 years of equivalent experience.
Join Our Team:
At CMT Services, we believe that extraordinary results come from empowering exceptional people. If you're ready to lead innovative projects, solve complex challenges, and contribute to meaningful infrastructure development while advancing your career in a supportive, collaborative environment, we want to hear from you.
Disclaimer:
By submitting your resume for this job posting, you authorize CMT Services, Inc. to forward your resume to all applicable internal and external managers, agencies, and recruitment personnel for review and consideration to hire.