CMA Administrative Assistant

Position Purpose:
Performs full administrative and general support duties to assist the Community Association Manager.

Major Tasks, Responsibilities and Key Accountabilities

• Maintains electronic and hard copy filing system and efficient information retrieval system.
• Performs clerical duties which include photocopying, faxing, and preparing large volumes of documents for mailing.
• Assists Community Association Manager to track and record charges to specific association.
• Assists Community Association Manager with researching account information.
• Runs all Compliance, Architectural and gate reports for Community Association Manager.
• Assists Community Association Manager with scheduling amenities for residents.
• Provides excellent customer service to clients and other employees.
• Coordinates courier for outside print jobs and any other work-related documents/packages.
• Maintains key fobs and access cards.
• Assists with any special projects as assigned.

Nature and Scope

• Must possess excellent verbal communication skills - will be communicating with all levels of personnel, so clear and concise communication is a must.
• Excellent customer service and organizational skills are required.
• Must be accurate, detail-oriented, and dependable.
• Must be a self-starter and be able to work independently without supervision.
• Must have strong multi-tasking skills and meet reasonable deadlines.
• Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.

Supervisory Responsibility

• This position has no supervisory responsibilities

Job Type: Full-time

Hourly Pay Rate: $20 to $25 depending on experience

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Paid time off

Schedule: Monday to Friday; Occasional Weekends and holidays may be required.

Dress Attire: Business Casual per CMA Dress Code

Work Location: Onsite - Gainesville, GA 30501

Education Requirements

• Proficiency using Microsoft Office applications and Outlook email.
• Experience using VMS or other Accounting Software.
• Bachelor's Degree preferred, but equivalent experience / coursework may be accepted.

Environmental Job Requirements

• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required.

Disclaimer
Notwithstanding emergency situations, CMA employees are not permitted to do work in Units without authorization and Board approval. This rule is for the protection of the Staff, CMA and all Owners who are Members of the Association in which the Unit belongs.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.