CMA Administrative Assistant

Position Purpose

• Performs administrative and general support duties to assist Property Manager(s).
• Performs administrative duties.

Major Tasks, Responsibilities and Key Accountabilities

• Provides exemplary customer service.
• Assists Property Manager and Division Manager with billing issues and research account information as needed.
• Assists Property Manager and Division Manager to track and record charges.
• Runs all Compliance, Architectural, Financial and gate reports for Property Manager.
• Refers all request for quotes to the Property Manager for approval.
• Sorts and distributes incoming mail.
• Retrieves voice mail message and returns or forwards calls as appropriate.
• Maintains electronic and hard copy filing system and efficient information retrieval system.
• Manages Board of Directors and general community email list servers and composes written correspondence.
• Performs clerical duties which include photocopying, faxing, operating postage machine, and preparing large volume documents for mailing.
• Maintains key fobs and access cards and secures the office and telephone system at close of day.
• Assists with any special projects as assigned.

Nature and Scope

• Must possess excellent verbal and written communication skills.
• Will be communicating with all levels of personnel, so clear and concise communication is a must.
• Excellent customer service and organizational skills are required.
• Must be accurate, detail-oriented, and dependable.
• Must be a self-starter and can work independently without supervision.
• Must have strong multi-tasking skills and meet reasonable deadlines.
• Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.
• May be involved in mildly difficult situations.
• Must have the ability to work independently even when not given a specific task.
• Quick learner with software programs such as Vantaca/ Microsoft Suite.
• Assistance with social events required.
• Knowledge of Community Association Management is preferred.

Job Type: Full-time

Pay Rate: $18.00 - $20.00 per hour per year dependent on experience

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Holiday Pay
• Vacation, Sick, Personal, etc.

Location: Destin Office - Onsite

Schedule:

Monday to Friday, Occasional Weekends may be required

Environmental Job Requirements

• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required.
• A lot of face-to-face interaction with homeowners.
• Positive attitude especially when faced with stress or tense situations.

Education required

• Proficiency in MS Word, MS Excel, MS Outlook.
• The knowledge and skills typically gained through the acquisition of a high school diploma and/or GED.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.