Payroll Coordinator

The Payroll Coordinator plays a crucial role in ensuring the accurate and timely processing of payroll for our employees across multiple states. This position is responsible for maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, documenting and updating procedures, preparing special reports for management, maintaining compliance with federal, state, and local payroll regulations.

Responsibilities/Essential Functions:

• Work closely with all departments ensuring that all employees are set up correctly in the payroll system.
• Process payroll for all employees on a weekly basis, collecting and processing time sheets, ensuring accuracy and compliance with applicable laws
• Process union employee payroll, ensuring compliance and collective bargaining agreements, managing deductions and benefits in accordance with union contracts
• Applying and interpreting prevailing wage laws for compliance and accurate payroll processing
• Maintain and update employee records in the payroll systems, including new hires, terminations, and changes in compensation, salary, pay rate, hours worked tax codes, voluntary/involuntary deductions and other relevant information
• Process employee benefit changes through the payroll system.
• Respond to employee inquiries regarding payroll & timesheets in a timely and professional manner
• Maintain confidentiality and data security, safeguarding sensitive employee information, including social security numbers, bank account details, and salary information, from unauthorized access or disclosure. This responsibility is vital for protecting employee privacy, maintaining trust and avoiding potential legal and financial ramifications
• Monthly auditing of all time entry and payroll systems for data accuracy
• Monthly reporting on hours, employee status changes, headcount, and HRIS data.
• Other duties as assigned

Minimum Qualifications:

• 3 years experience in payroll processing and administration
• Knowledge of federal /state payroll regulations, union collective bargaining agreements and prevailing wage laws
• Strong mathematical and analytical skills, and proficiency with payroll software and Microsoft Office applications

Preferred Qualifications:

• Associate advanced degree in business administration or a related field
• Certification in payroll administration (e.g., CPP or FPC)
• Familiarity with Computer Ease/Field Ease, ADP payroll software

Skills:

• Knowledge of job costing and labor relations, which allows effective management of employee timesheet entries
• Employee engagement and relations skills
• Communication skills – both verbal and written
• Strong numerical aptitude
• Proficiency in payroll software, spreadsheets (like Excel), and other relevant computer programs is necessary
• Highly organized to manage multiple tasks, deadlines, and employee information
• Strong attention to detail, accuracy is paramount in payroll processing

Work Authorization/Security Clearance (if applicable)

• Criminal Background Check, PA Child Welfare clearance and FBI fingerprinting clearance required
• DMV check if driving company vehicle

AAP/EEO Statement

CM3 Building Solutions, Inc. is an affirmative action employer and does not consider disability, color, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation, age 40 and over, or any other applicable status protected by state or local law, in any employment decision.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.