What are the responsibilities and job description for the Administrative Assistant I position at Clymer Farner Barley?
Clymer Farner Barley, Inc. (CFB) is a dynamic, multi-disciplinary engineering and surveying firm specializing in land surveying and civil engineering services. We foster a positive, team-oriented work environment that values growth, collaboration, and employee well-being. As we continue to expand, we are seeking dedicated and detail-oriented Administrative Assistants to support our Middleton/The Villages office and contribute to the continued success of our projects and teams.
Job Description
As an Administrative Assistant I at CFB, you will play a key role in supporting our project managers and technical teams by ensuring smooth and efficient day-to-day administrative operations. Your ability to prioritize tasks, maintain accuracy, meet deadlines, and handle sensitive information with discretion will be essential to the success of our office and projects.
Key Responsibilities
Answer and direct incoming phone calls; take and relay messages to assist project managers.
Assist with tracking, preparing, and following up on project proposals.
Open job numbers for assigned projects and maintain accurate project records.
Set up new projects in Asana and assist with managing related tasks and deadlines.
Track project deliverables, prepare invoices, and follow up on outstanding payments.
Manage the closeout of project files in an organized and timely manner.
Provide general administrative support to project managers and assist with additional tasks as needed.
Qualifications
- Previous administrative or clerical experience is required
- Experience in engineering, land development, or environmental services is a plus!
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to build positive working relationships and contribute to a collaborative team environment.
Proficiency in Microsoft Office 365; familiarity with Asana is advantageous.
Ability to handle sensitive information with confidentiality and exercise independent judgment while managing multiple priorities.
Why Join CFB?
Competitive salary and comprehensive benefits package.
Opportunities for professional growth and development.
Supportive, collaborative, and inclusive company culture.
Opportunity to make a meaningful impact within a growing organization.
Monday through Friday 8AM to 5PM