What are the responsibilities and job description for the Equipment Administrative Assistant position at Clyde Companies?
Overview
JOB TITLE: Administrative Assistant - Equipment
JOB LOCATION: Orem/Lindon, Utah
REPORTS TO: Director, Equipment
FUNCTION:
The Administrative Assistant’s primary responsibility is providing support to the Centralized Equipment Department.
KEY ACTIVITIES:
- Visualize, fulfill, and implement the Company’s Vision and Core Values
- Create and maintain management reports using various software systems
- Create and distribute written communications, including SOPs, emails, Microsoft Teams messages, letters, etc.
- Assist with meeting agendas and recording of minutes
- Organize and maintain files and records in various formats and systems
- Assist with preparation of equipment quotes and invoices for review
- Create and receive purchase orders
- Assist with maintenance of Enterprise Libraries
- Assist with vehicle licensing, registrations, and title management
- Assist with Vehicle Allowance processes
- Provide support to subsidiary equipment administrative assistants as needed
- Adheres to company policies and procedures
- Perform all duties in compliance with Clyde Companies’ safety requirements
- Perform other duties as required
KNOWLEDGE AND SKILLS:
- Professional demeanor and customer-service focused attitude
- Interpersonal and relationship building personality
- Strong written/verbal communication, critical thinking and problem-solving skills
- Determination to learn and find ways to continually improve
- Proficiency with Microsoft 365 and other office management software
- Understanding of enterprise resource planning (ERP) systems and fleet management systems is preferred
- Detail-oriented, highly organized and able to multi-task
- Ability to perform duties effectively and efficiently in a time-sensitive environment
- Able to work independently and as part of a team
EDUCATION/EXPERIENCE:
- High school diploma or equivalent; college education preferred
- Knowledge of heavy-duty construction equipment and construction industry preferred
- Prior administrative or office experience preferred
PHYSICAL REQUIREMENTS:
- Sedentary work, requiring regular lifting up to 10lbs and occasional lifting up to 25 lbs
- Repetitive motion associated with operating a computer and other office equipment
- Inside, climate-controlled working conditions, seated at a desk for extended periods of time