What are the responsibilities and job description for the Office Manager position at Clyde & Co?
Description
Clyde & Co seeks an Office Manager to support our Kansas City office. The Office Manager will take full responsibility for the smooth running of the office, managing everything from office supplies and vendor relationships to event coordination and maintenance. This person will need to be hospitable, a problem-solver, and able to work independently in a fast-paced environment. You'll be the backbone of the office, ensuring operations are efficient, employees are supported, and that our workspace remains welcoming and productive.
Key Responsibilities:
Office & Administrative:
Clyde & Co is a leading global law firm, helping organizations successfully navigate risk and maximize opportunity in the sectors that underpin global trade and commercial activity and enable global prosperity, namely: insurance, aviation, marine, construction, energy, trade and natural resources. Globally integrated, Clyde & Co offers a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across the world. It is committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves and provides an environment in which everyone can realize their potential, using its legal and professional skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimizing the impact it has on the environment including through a commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. The firm has 490 partners, 2400 lawyers, 3200 legal professionals and 5500 people overall in nearly 70 offices and associated offices worldwide.
Our Values
Our values are the principles that guide the decisions we make, unite us in our endeavors and strengthen our delivery, for our clients and our firm. We:
Work as one -We are a globally connected team of talented people who act with a firm-first mentality to achieve success
Excel with clients- We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the center of everything we do
Celebrate difference- We help each other to be at our best and believe our differences result in greater achievement
Act boldly- We seek new opportunities, take action and learn as we go, recognizing that curiosity drives our development and contributes to growth
Benefits offered include flexible time off; medical, dental, and vision insurance; 401K Safe Harbor contribution; Life/AD&D Disability; Flexible Spending Account; Supplemental Medical Accident Insurance; Supplemental Critical Illness Insurance; Employee Assistance Program; Pet Insurance; Commuter Benefits.
It is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.
CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy
Clyde & Co seeks an Office Manager to support our Kansas City office. The Office Manager will take full responsibility for the smooth running of the office, managing everything from office supplies and vendor relationships to event coordination and maintenance. This person will need to be hospitable, a problem-solver, and able to work independently in a fast-paced environment. You'll be the backbone of the office, ensuring operations are efficient, employees are supported, and that our workspace remains welcoming and productive.
Key Responsibilities:
Office & Administrative:
- Office Operations Oversight: Take full responsibility for the day-to-day office operations, managing both administrative and operational needs.
- Facility Management: Serve as the point of contact for cleaning, maintenance, and landlord relationships. Work with building management to address any facility concerns or maintenance needs. Proactively manage the planning and scheduling of routine office maintenance and repairs, ensuring minimal disruption to office operations.
- Vendor & Service Provider Relationships: Manage relationships with service providers, including cleaning, maintenance contractors, mail and supply vendors. Ensure the firm receives high-quality and cost-effective service.
- Office Security & Technology: Ensure the office's security systems are functioning correctly and that technology is updated and operating efficiently.
- Mail & Deliveries: Receive and distribute all office mail promptly and efficiently.
- Office Supplies & Equipment: Replenish office supplies, equipment, and snacks as needed. Ensure all office tools and equipment are functioning optimally.
- Communication: Circulate relevant office-wide communications clearly and promptly.
- Space Management: Oversee the management and usage of any co-working spaces, ensuring the team has the resources they need.
- Policy Development & Implementation: Develop and maintain office policies and procedures, ensuring they are followed across the office.
- Budget Management: Manage office-related budgets and work with the Finance team for alignment and reconciliation.
- Office Presence: Maintain a regular physical presence in the office during business hours, ensuring operations run smoothly.
- Event Leadership: Collaborate with leadership to plan, budget, and execute internal events, from start to finish.
- Onboarding Support: Assist HR with employee onboarding, including managing access to security badges and office systems.
- Employee Support: Address and resolve employee requests and facilities-related issues, ensuring a smooth and supportive work environment.
- Organizational Excellence: Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Proactive Problem Solver: Hands-on, with a proactive attitude and the ability to think creatively to solve challenges.
- Strategic Decision Making: Strong decision-making skills, with the ability to anticipate the needs of employees and stakeholders.
- Independence & Initiative: Self-motivated, able to work independently with minimal supervision and manage a variety of responsibilities.
- Discretion & Professionalism: Comfortable managing confidential information with discretion and professionalism.
- Clear Communication: Strong written and verbal communication skills, with the ability to communicate effectively at all levels.
- Experience: A minimum of 2 years in office management or administrative roles, preferably high-paced environment.
Clyde & Co is a leading global law firm, helping organizations successfully navigate risk and maximize opportunity in the sectors that underpin global trade and commercial activity and enable global prosperity, namely: insurance, aviation, marine, construction, energy, trade and natural resources. Globally integrated, Clyde & Co offers a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across the world. It is committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves and provides an environment in which everyone can realize their potential, using its legal and professional skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimizing the impact it has on the environment including through a commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. The firm has 490 partners, 2400 lawyers, 3200 legal professionals and 5500 people overall in nearly 70 offices and associated offices worldwide.
Our Values
Our values are the principles that guide the decisions we make, unite us in our endeavors and strengthen our delivery, for our clients and our firm. We:
Work as one -We are a globally connected team of talented people who act with a firm-first mentality to achieve success
Excel with clients- We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the center of everything we do
Celebrate difference- We help each other to be at our best and believe our differences result in greater achievement
Act boldly- We seek new opportunities, take action and learn as we go, recognizing that curiosity drives our development and contributes to growth
Benefits offered include flexible time off; medical, dental, and vision insurance; 401K Safe Harbor contribution; Life/AD&D Disability; Flexible Spending Account; Supplemental Medical Accident Insurance; Supplemental Critical Illness Insurance; Employee Assistance Program; Pet Insurance; Commuter Benefits.
It is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.
CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy
