Influencer Billing Specialist

Role: Influencer Billing Specialist / Accounting Specialist

Location: Philadelphia, PA (Preference for PA, NJ, NY residents)

Hybrid/On-site/Remote: Remote w/some travel

Clutch Creative is a rapidly growing staffing agency. Our clients work with us because they know we have the best opportunities available to them and will help them navigate their next career move. We care, we're honest, and we hustle—that's what makes us Clutch.

Clutch is looking for a detail-oriented, high-volume Influencer Billing Specialist for a client of ours—a fast-paced, modern marketing and talent agency. We are seeking an analytical accounting professional who can expertly manage complex financial workflows, vendor onboarding, and purchase order tracking across hundreds of simultaneous influencer partnerships and campaigns.

Responsibilities

• High-Volume Payment & PO Management: Oversee end-to-end billing and payment workflows for up to 200 influencers, talent agencies, and active campaigns concurrently. Ensure client funding, approved budgets, and PO balances are locked down prior to processing.
• Vendor Onboarding & Documentation: Facilitate vendor setup within financial systems, rigorously collecting and validating contracts, W-9s, banking details, and required compliance paperwork.
• Invoice Auditing & Reconciliation: Match invoices against contracted deliverables, fees, and purchase orders. Audit spending against approved budgets, forecasts, and accruals to maintain precise financial tracking.
• Dispute Resolution & Communication: Troubleshoot invoice rejections, duplicate entries, missing paperwork, and payment delays while maintaining clear communication schedules with talent, agencies, and internal campaign leads.
• Cross-Functional Collaboration: Partner closely with Campaign Management, Account Services, Finance, Legal, and Procurement teams to clear operational roadblocks and prevent payment bottlenecks.
• Financial Reporting & Recordkeeping: Maintain audit-ready, confidential records and deliver consistent reporting on aging payments, open POs, and potential budget variances. Identify process improvements to streamline high-volume payouts.
  
  

Qualifications

• 2 years of experience in accounting, accounts payable, financial administration, or high-volume billing operations (agency, creator economy, or influencer marketing background strongly preferred).
• Exceptional organizational skills and extreme attention to detail, with a proven ability to manage massive data volumes and tracking sheets simultaneously.
• Strong working knowledge of financial management software, vendor databases, and advanced Excel/spreadsheet management.
• Clear, professional communication skills when interacting with external talent partners, agents, and internal stakeholders.
• Proactive problem-solver with a knack for identifying workflow bottlenecks and tightening financial controls.
  
  

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